Storage management is a core function of the information technology domain, and the Archives/RM unit should work closely with agency, central and/or third-party IT to ensure that the needs and storage standards for permanent electronic records are met. Archival storage of permanent electronic records is a technical system operation that requires regular monitoring and maintenance to ensure the digital assets and their metadata remain authentic, understandable, and usable over long periods of time.
This includes procedures to evaluate and implement changes to hardware and software, backup functionality, mechanism to detect bit loss, testing and change management processes, as well as mechanisms to track all digital objects and synch copies. While it is possible to manually create SIPs, AIPs, and DIPs that conform to the ISO 14721 reference model, it simply isn’t practicable. The complexity, volume and value of permanent government records appraised for accession to the state/territory archival institution makes forward progress toward increased automation of digital preservation workflows a necessity!