Move Up to Level 2:
The Archives/RM unit may be managing collections of digital surrogates of its own analog assets to support preservation and user access needs. Every jurisdiction has certain agencies or units that are forward-thinking about managing their government records so the Archives/RM unit may also have accepted the transfer of some permanent electronic records. If the Archives/RM unit has successfully accessioned and processed electronic records, guidance documents on good practices should be made readily available to agencies. Over time formal agreements for electronic records transfer will help agencies to prepare and the Archive to plan for digital preservation.
The Archives/RM unit should analyze its transfer, access, and usage statistics to develop a robust profile of its designated communities (producers and consumers). Metadata associated with digital objects should reflect what the Archives/RM unit understands will assist users in their search and discovery activities. The shift to greater online access provides opportunities to enhance these profiles with details about systems of record, portals, web browsers, rendering formats, download capabilities and legal requirements.