Be Prepared is the final report of CoSA’s two-year email preservation capacity and community-building grant, PREPARE: Preparing Archives for Records in Email, generously supported through the University of Illinois and the Mellon Foundation. The report summarizes the three phases of PREPARE, as...
CoSA--Be_Prepared--Managing_Email--2023_FINAL.pdf
This report summarizes the findings of volunteers who tested three software packages -- ePADD, DArcMail, and libratom -- for use in their email appraisal, acquisition, processing, and discovery workflows. The report includes tester insights and recommendations, and provides the basis for the...
CoSA_PREPARE_Phase2Report_2022_FINAL.pdf
Emails are challenging records to preserve as they are valuable both as individual records and as aggregate collections. Planning how to structure and store email records can be essential to successful preservation of data. This guidance document discusses determining the scope of preservation,...
CoSA_PREPARE_PrimerOnEmailPreservationPackages_2022.pdf
It is essential that roles and responsibilities are defined clearly and consistently. Governance of email depends on the many officials involved in its lifecycle knowing for what they are accountable. #PREPARERESOURCES
CoSA_PREPARE_EmailManagementRolesResponsibilities_2022.pdf
There are key topics that must be addressed when creating public policy around email management: classification, retention, and disposition, as well as the roles and responsibilities related to each. Each state and territorial government must ensure that its policy fits within its jurisdiction’s...
CoSA_PREPARE_DevelopingGovtEmailPreservationPolicies_2022.pdf
The volume of email is overwhelming now and will grow significantly in the next 5 years. Government email messages contain permanent records but not every email sent from a government employee is a permanent record. Archives need an email appraisal approach to help them identify emails that are...
CoSA_PREPARE_ChoosingEmailAppraisalApproachGuidance_2021-11-12.pdf
The Council of State Archivists (CoSA) is providing capacity-building services for email management and preservation to state and territorial archives through the University of Illinois’ Email Archives: Building Capacity and Community program, funded by the Andrew W. Mellon Foundation . In...
CoSA_PREPARE_NeedsAssessmentReport_FINAL.pdf