Electronic Records Resources

Be Prepared: Managing & Preserving Email in State and Territorial Governments 

03-27-2023 11:24 AM

Be Prepared is the final report of CoSA’s two-year email preservation capacity and community-building grant, PREPARE: Preparing Archives for Records in Email, generously supported through the University of Illinois and the Mellon Foundation. The report summarizes the three phases of PREPARE, as well as breaks the tasks of email management in state and territorial government into three sections: a technical overview of the essential characteristics of email, a summary of the governance issues challenging CoSA’s membership, and some recommendations for archival practitioners and administrators.

Be Prepared includes a short bibliography of valuable standards, prior research by CoSA and others, as well as other PREPARE resources. Additionally, a set of talking points for high-level discussions is provided for archival administrators to aid in building relationships with key stakeholders in government email management.

Email is a big challenge for state and territorial governments, and PREPARE can be the place for a coordinated, concentrated effort to begin.


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