The Archives/RM unit encourages records producers to retain records of long-term value in preservation-ready file formats.
Note: "Preservation ready" formats will depend on your environment and capabilities.
The Archives/RM unit proactively and systematically monitors changes in technologies that may impact the digital records collections and the archival repository.
Move to Level 3: Develop plans to migrate select formats to supported preservation file formats. Document each migration plan so the process can be duplicated.
Note: Migrating files into better supported formats assists with long-term preservation efforts. [EX: It might be appropriate to convert Word files into PDF/A.]
Jump to Level 4: Develop plans to migrate all formats to supported preservation file formats. Document each migration plan so the process can be duplicated.