The Archives/RM unit conducts systematic interviews, surveys, and retrospective analysis of existing retention schedules to identify electronic records of permanent historical, fiscal, and legal value in the custody of selected records producing units.
The Archives/RM unit periodically analyzes existing retention schedules to identify “at risk” electronic records of permanent historical, fiscal, operational, and legal value in the custody of selected records producing units. [Note: For example "at risk" records could be in proprietary or obsolete file formats or on obsolete media.]
Move to Level 3: In addition to systematically identifying records of value, additional information about the volume and location and media and formats of at risk information is collected when conducting the inventory.
Move to Level 4: In addition to systematically identifying records of value, the collection of additional information such as the volume, location, media, and formats of at-risk information is collected for all records-producing units and is put into an inventory to use to systematically manage the transfer and ingest of electronic records.