Email Preservation Policy Guidelines

By Michelle Gallinger posted 03-04-2022 08:25 AM


Does your archives need an email preservation policy document? Do you need to update your email preservation policy? As part of the CoSA PREPARE: Preparing Archives for Records in Email grant, CoSA has created a document on how to develop an email preservation policy. This piece covers:

  • General Statement of Email Policy
  • Statement of Scope
  • Operational Requirements
  • Statement of Authority
  • Governance

It explains why each of these elements needs to be in an email policy and offers examples of text from real policies.

This document is one of a series of best practices documents that make clear current and best practices for the transfer, accession, and preservation of email records and other forms of electronic communication. Other materials developed as part of the PREAPRE grant can be found here: