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Putting the Digital Preservation Capacity Self-Assessment Results to Work for You by Veronica Martzahl In the lead up to the 2022 Digital Preservation Capacity Self-Assessment survey launch, several blog entries have highlighted how the round of self-assessment by CoSA members will help identify resources needed to manage electronic records and to establish and sustain digital repositories. The survey results will also guide the SERI subcommittees in their ongoing efforts and potentially suggest areas to work collaboratively with CoSA’s partner associations. While these are important and impactful benefits for the state and territorial archives community ...
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Images: Graves County Courthouse, exterior and interior of clerk's office, Mayfield, KY (provided by KDLA) The Council of State Archivists and the Friends of Kentucky Public Archives, Inc., recently joined together to assist the Kentucky State Archives with funds to aid in disaster recovery for the many government offices that were affected by the December tornados that hit Western Kentucky. The CoSA Executive Committee approved an emergency allocation of $2000 from CoSA’s Disaster Relief fund, and the Friends group double-matched that amount, allowing for $6000 to use before FEMA funds, insurance, and grant funds from the Kentucky Local Records grant program ...
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By Lori Ashley CoSA’s Digital Preservation Capability Self-Assessment survey is a high-level framework of requirements from ISO 14721 and ISO 16363. This is the fifth and final blog in the BACKER series of five (5) blog posts to explore how specific components in the CoSA DPC survey relate to the systematic assessment of a digital preservation program and repository. We are using categories from ISO 16363, Audit and certification of trustworthy digital repositories, to frame the key issues and help CoSA members prepare for a positive and useful experience with the January 2022 survey. This week we finish up with a look at the second part of category #2, ...
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By Helen Wong Smith, MLIS, CA, FSAA Archivist for University Records, University of Hawai’i and Cultural Competency Consultant on CoSA’s Building Archival Capacity for Keeping Electronic Records (BACKER) Project Regrettably, when a term becomes ubiquitous it is often misinterpreted or misrepresented, making it subject to appropriation and denigration. By applying the definition of the cultural competency framework as “the ability to function with awareness, knowledge, and interpersonal skill when engaging people of different backgrounds, assumptions, beliefs, values, and behaviors” you remove the limitations of ethnicity, socio-economic status, and more ...
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Position Advertisement: Executive Director Application deadline: February 1, 2022 Download the complete Position Advertisement PDF Overview The Council of State Archivists (CoSA) is accepting applications for the position of Executive Director. CoSA is a dynamic national organization representing the state archives and records management operations in the 56 states and territories and the District of Columbia. CoSA is a 501 (c)(3) non-profit organization with a mission to support and strengthen state and territorial archives in their work to preserve and make accessible America’s historic records. This work is accomplished through: fostering collaborations ...
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By Lori Ashley CoSA’s Digital Preservation Capability Self-Assessment survey is a high-level framework of requirements from ISO 14721 and ISO 16363. This is the fourth in a series of five (5) blog posts in the BACKER series to explore how specific components in the CoSA DPC survey relate to the systematic assessment of a digital preservation program and repository. We are using categories from ISO 16363, Audit and certification of trustworthy digital repositories, to frame the key issues and help CoSA members prepare for a positive and useful experience with the January 2022 survey. This week we will look at the first part ...
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By Lori Ashley CoSA’s Digital Preservation Capability Self-Assessment survey is a high-level framework of requirements from ISO 14721 and ISO 16363. This is the third in a series of five (5) blog posts in the BACKER series to explore how specific components in the CoSA DPC survey relate to the systematic assessment of a digital preservation program and repository. Follow the links for part one and part two . We are using categories from ISO 16363, Audit and certification of trustworthy digital repositories, to frame the key issues and help CoSA members prepare for a positive and useful experience with the January 2022 survey. ...
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By Lori Ashley CoSA’s Digital Preservation Capability Self-Assessment survey is a high-level framework of requirements from ISO 14721 and ISO 16363. This is the second in a series of five (5) blog posts in the BACKER series to explore how specific components in the CoSA DPC survey relate to the systematic assessment of a digital preservation program and repository. The first post can be found here . We are using categories from ISO 16363, Audit and certification of trustworthy digital repositories, to frame the key issues and help CoSA members prepare for a positive and useful experience with the January 2022 survey. This week we will ...
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by Veronica Martzahl and Lori Ashley CoSA’s Digital Preservation Capability Self-Assessment survey is a high-level framework of requirements from ISO 14721 and ISO 16363, two standards embraced by the U.S. Government Publishing Office and discussed in earlier posts . The next five blog posts in this BACKER series will explore how specific components in the CoSA DPC survey relate to the systematic assessment of a digital preservation program and repository. We will use categories from ISO 16363, audit and certification of trustworthy digital repositories, to frame the key issues and help CoSA members prepare for a positive and useful experience ...
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CoSA is grateful for our friends at the Government Publishing Office (GPO) sharing with us their work on standards and accreditation in this two part interview. Part one of the interview is available here: https://www.statearchivists.org/blogs/michelle-gallinger/2021/11/09/2022-dpcmm-gpo-interview-1 5) What led up to the transition from FDsys to govinfo? What capabilities does govinfo have that FDsys did not? GPO’s Federal Digital System or FDsys was launched in 2009, so the technology landscape and timing were ripe to fully redesign and reinvigorate GPO’s front door of access to Federal government information. GPO’s govinfo website was launched ...
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CoSA is grateful for our friends at the Government Publishing Office (GPO) sharing with us their work on standards and accreditation in this two part interview. The Government Publishing Office (GPO) opened its doors on March 4, 1861, the same day President Abraham Lincoln was inaugurated. Since then, the agency has been Keeping America Informed on the three branches of the Federal Government and making Government information available to the public for free in both print and electronic formats. GPO produces U.S. passports, official White House programs and dinner menus, official materials for the President’s inauguration, the President’s official photo, the ...
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by Veronica Martzahl and Lori Ashley BACKER Blog: International Digital Preservation Standards ISO 14721:2012 The Reference Model for an Open Archival Information System (OAIS) was originally developed by the Consultative Committee for Space Data Systems (CCSDS) to formalize standards for the long-term storage of digital data generated from space missions. From this lofty start, OAIS has reached even greater heights, becoming the underlying foundation of digital preservation practice across the global community. The OAIS reference model has influenced the development of system designs and metadata requirements while providing a framework ...
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by Veronica Martzahl and Lori Ashley Archival Repositories Come in Many Shapes and Sizes Archives manage different types of collections in a variety of repositories. The word “repository” is defined in the SAA Dictionary of Archives Terminology, as “an institution focused on the care and storage of items of continuing value, particularly records.” Traditional archival repositories were physical places where the care and storage of items appraised to have long-term or permanent value were curated and protected. Sometimes the space is highly specialized, such as a book repository, while in other instances a wide variety of physical objects from different ...
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CoSA is excited to share that the #ACENSUSII #AllArchivistsSurvey is now live! Please take the survey and share the link with other staff. This is a major nationwide survey of the archives profession. It aims to gather information from every archivist and community memory worker in the US on their demographics, educational backgrounds, job placements, and salaries, as well as perspectives on key issues in the field. A*CENSUS II findings will be shared widely with the profession, and the more people who participate, the stronger the data and resulting action will be. Your story. Our future. The All Archivists Survey is funded by the Institute ...
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by VeronicaMartzahl Since 2011, the Council of State Archivists has made a targeted effort to assess and support state and territorial electronic records management and preservation programs through its State Electronic Records Initiative (SERI). A key tool in the assessment component of CoSA’s work is the Digital Preservation Capability Maturity Model (DPCMM). Developed by Lori Ashley and Charles Dollar, the DPCMM supports organizations charged with preservation of permanent electronic records to rate their current capabilities to support digital preservation in fifteen key areas. The DPCMM highlights that digital preservation is not just a technical challenge, ...
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What are you doing for Electronic Records Day? This year, Electronic Records Day will be celebrated on Friday, October 8, 2021. The day is designed to raise awareness among state government agencies, the general public, related professional organizations, and other stakeholders about the crucial role electronic records play in their world. You can participate in raising awareness about electronic records by: Spread the word through social media channels. Do a special post on your blog. Engage the public in a presentation on risks to digital content. Start a dialog with other entities in your area that work with e-records on a daily basis. ...
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Check out our new informational poster about emerging formats. Developed by the SERI Tools & Resources Subcommittee, this poster includes information the digital preservation benefits and drawbacks to CAD, WARC, PDF/A, and Google Workspace. Feel free to share this poster on the upcoming Electronic Records Day, to be celebrated on Friday, October 8, 2021. Let us how you plan to get the word out about # ElectronicRecordsDay ! https://www.statearchivists.org/viewdocument/electronic-records-day-poster
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The Council of State Archivists (CoSA) PREPARE project is providing capacity-building services for email management and preservation to state and territorial archives through the University of Illinois’ Email Archives: Building Capacity and Community program, funded by the Andrew W. Mellon Foundation. In order to determine specific needs and interests, CoSA developed a needs assessment survey and distributed it to its member organizations in May 2021. There was a strong response from state and territorial archives—87.5% of the 56 states and territories completed the survey. These states shared their priorities and obstacles in email preservation including transfer, ...
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CoSA Received IMLS National Leadership Grant We are pleased to announce that CoSA is the recipient of an IMLS National Leadership Grant in the amount of $475,000 over three years to develop and deliver new and expanded technical assistance, educational programming, and training to state and territorial government archives to strengthen their digital records preservation and accessibility capacities. The project includes 1) updating self-assessment tools and best practices for digital preservation programs; 2) direct assistance and mentoring to improve digital preservation programs, including digitization planning and related policy development; and 3) accelerating ...
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Download the 2021 Calls to the States Infographic . The Council of State Archivists’ annual Calls to the States is a long-standing tradition within the organization’s governing board. Board members make one-on-one calls to the members, asking how each archives is doing and eliciting input about programming and services. This year was no different. Calls were made by CoSA board members between June and July when 73% of states, territories, and the District of Columbia were successfully contacted. The conversations revealed a decidedly different tone from those held in early 2020, when the pandemic was taking hold and the public sector was beginning to grapple ...
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