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After a three-year hiatus, CoSA members will be convening in person in Nashville this September as part of the Best Practices Exchange (un)Conference. The schedule of CoSA annual meeting activities has been finalized and can be found here . Highlights include: Sunday, September 25: CoSA member welcome dinner and tour of Tennessee State Library and Archives All state archives staff are invited to attend. Dinner sponsored by Iron Mountain. Monday, September 26: CoSA Business Meeting*, Awards Program, and Work Session* The Awards Program is sponsored by FamilySearch. The Work Session and lunch are sponsored by Ancestry. Tuesday, September 27: CoSA Member ...
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The Council of State Archivists proudly announces the following recipients of its 2022 annual awards. Rising Star: The Rising Stars awards acknowledge outstanding contributions by individual staff members or teams to their state archives and constituencies. Claire Horton, Deputy State Archivist, Indiana State Archives Implemented several crowd-sourced transcription projects using From the Page. Her work towards developing a virtual volunteer program led the Indiana Office of Technology in 2018 to recognize the initiative as the "Best Application Serving the Public." In response to legal restrictions, oversaw the creation of an administrative rule ...
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Council of State Archivists Announces New Executive Director Appointment The Council of State Archivists (CoSA) announced today that Joy Banks will be CoSA's new executive director as of J une 1, 20 22 , succeeding Barbara Teague after her successful four-and-a-half-year executive director tenure. Ms. Banks' selection was the culmination of a f ive -month nationwide search conducted by CoSA's Executive Director Search Committee. Ms. Banks comes to CoSA from her position as a Program Officer with the Council on Library and Information Resources (CLIR ), an Alexandria, VA-based sponsor-supported organization, where she ...
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By Alexandra Klein, National Humanities Alliance Communications and Government Relations Manager In early March, five months after Fiscal Year 2022 began, Congress finally passed a funding package for the year. The package included significant increases for federal humanities programs—most significantly, the largest increase we’ve seen in a decade for the National Endowment for the Humanities. This success followed a full year of robust humanities advocacy. In addition to many other engagements with members of Congress and their staff throughout the year, we followed Humanities Advocacy Day with two congressional briefings to highlight the impact of ...
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MayDay Preparedness is Everyone’s Business Did you know that, in 2021, the U.S. experienced 20 separate billion-dollar weather and climate disasters, putting 2021 in second place for the most disasters in a calendar year, behind the record 22 separate billion-dollar events in 2020? ( Climate.gov ) Tornadoes, wildfires, hurricanes and tropical storms led the list of significant weather events last year. NOAA adds, “It is concerning that 2021 was another year in a series of years where we had a high frequency, a high cost, and large diversity of extreme events that affect people's lives and livelihoods—concerning because it hints that the extremely high activity ...
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CoSA Releases Milestone Cultural Competency Report Relevant, Respectful, and Responsive: Government Archives in the 21st Century – An Overview of Cultural Competency in State and Territorial Archives in 2022 is a new report from the Council of State Archivists (CoSA), released today. Based on a survey fielded to CoSA members in November 2021 through early January 2022, which yielded a 64% response rate, the report offers a wealth of information regarding the understanding and practice of cultural competency within state and territorial archives and with their users and stakeholder communities. As archives improve access to born-digital and digitized ...
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Does your archives need an email preservation policy document? Do you need to update your email preservation policy? As part of the CoSA PREPARE: Preparing Archives for Records in Email grant, CoSA has created a document on how to develop an email preservation policy. This piece covers: General Statement of Email Policy Statement of Scope Operational Requirements Statement of Authority Governance It explains why each of these elements needs to be in an email policy and offers examples of text from real policies. This document is one of a series of best practices documents that make clear current and best practices for the transfer, accession, ...
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The Council of State Archivists (CoSA) represents the repositories of official government records of state, territorial, and District of Columbia governments. As the primary organization representing the custodians of state records, CoSA is obligated to articulate its expectations for the role and relationship between the National Archives and Records Administration (NARA) and the various state and territorial archives. Our federal system of government establishes a close and interdependent relationship between the national and state and territorial governments. Information is shared, aggregated, reported, and exchanged between levels of government, creating ...
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Putting the Digital Preservation Capacity Self-Assessment Results to Work for You by Veronica Martzahl In the lead up to the 2022 Digital Preservation Capacity Self-Assessment survey launch, several blog entries have highlighted how the round of self-assessment by CoSA members will help identify resources needed to manage electronic records and to establish and sustain digital repositories. The survey results will also guide the SERI subcommittees in their ongoing efforts and potentially suggest areas to work collaboratively with CoSA’s partner associations. While these are important and impactful benefits for the state and territorial archives community ...
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Images: Graves County Courthouse, exterior and interior of clerk's office, Mayfield, KY (provided by KDLA) The Council of State Archivists and the Friends of Kentucky Public Archives, Inc., recently joined together to assist the Kentucky State Archives with funds to aid in disaster recovery for the many government offices that were affected by the December tornados that hit Western Kentucky. The CoSA Executive Committee approved an emergency allocation of $2000 from CoSA’s Disaster Relief fund, and the Friends group double-matched that amount, allowing for $6000 to use before FEMA funds, insurance, and grant funds from the Kentucky Local Records grant program ...
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By Lori Ashley CoSA’s Digital Preservation Capability Self-Assessment survey is a high-level framework of requirements from ISO 14721 and ISO 16363. This is the fifth and final blog in the BACKER series of five (5) blog posts to explore how specific components in the CoSA DPC survey relate to the systematic assessment of a digital preservation program and repository. We are using categories from ISO 16363, Audit and certification of trustworthy digital repositories, to frame the key issues and help CoSA members prepare for a positive and useful experience with the January 2022 survey. This week we finish up with a look at the second part of category #2, ...
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By Helen Wong Smith, MLIS, CA, FSAA Archivist for University Records, University of Hawai’i and Cultural Competency Consultant on CoSA’s Building Archival Capacity for Keeping Electronic Records (BACKER) Project Regrettably, when a term becomes ubiquitous it is often misinterpreted or misrepresented, making it subject to appropriation and denigration. By applying the definition of the cultural competency framework as “the ability to function with awareness, knowledge, and interpersonal skill when engaging people of different backgrounds, assumptions, beliefs, values, and behaviors” you remove the limitations of ethnicity, socio-economic status, and more ...
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Position Advertisement: Executive Director Application deadline: February 1, 2022 Download the complete Position Advertisement PDF Overview The Council of State Archivists (CoSA) is accepting applications for the position of Executive Director. CoSA is a dynamic national organization representing the state archives and records management operations in the 56 states and territories and the District of Columbia. CoSA is a 501 (c)(3) non-profit organization with a mission to support and strengthen state and territorial archives in their work to preserve and make accessible America’s historic records. This work is accomplished through: fostering collaborations ...
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By Lori Ashley CoSA’s Digital Preservation Capability Self-Assessment survey is a high-level framework of requirements from ISO 14721 and ISO 16363. This is the fourth in a series of five (5) blog posts in the BACKER series to explore how specific components in the CoSA DPC survey relate to the systematic assessment of a digital preservation program and repository. We are using categories from ISO 16363, Audit and certification of trustworthy digital repositories, to frame the key issues and help CoSA members prepare for a positive and useful experience with the January 2022 survey. This week we will look at the first part ...
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By Lori Ashley CoSA’s Digital Preservation Capability Self-Assessment survey is a high-level framework of requirements from ISO 14721 and ISO 16363. This is the third in a series of five (5) blog posts in the BACKER series to explore how specific components in the CoSA DPC survey relate to the systematic assessment of a digital preservation program and repository. Follow the links for part one and part two . We are using categories from ISO 16363, Audit and certification of trustworthy digital repositories, to frame the key issues and help CoSA members prepare for a positive and useful experience with the January 2022 survey. ...
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By Lori Ashley CoSA’s Digital Preservation Capability Self-Assessment survey is a high-level framework of requirements from ISO 14721 and ISO 16363. This is the second in a series of five (5) blog posts in the BACKER series to explore how specific components in the CoSA DPC survey relate to the systematic assessment of a digital preservation program and repository. The first post can be found here . We are using categories from ISO 16363, Audit and certification of trustworthy digital repositories, to frame the key issues and help CoSA members prepare for a positive and useful experience with the January 2022 survey. This week we will ...
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by Veronica Martzahl and Lori Ashley CoSA’s Digital Preservation Capability Self-Assessment survey is a high-level framework of requirements from ISO 14721 and ISO 16363, two standards embraced by the U.S. Government Publishing Office and discussed in earlier posts . The next five blog posts in this BACKER series will explore how specific components in the CoSA DPC survey relate to the systematic assessment of a digital preservation program and repository. We will use categories from ISO 16363, audit and certification of trustworthy digital repositories, to frame the key issues and help CoSA members prepare for a positive and useful experience ...
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CoSA is grateful for our friends at the Government Publishing Office (GPO) sharing with us their work on standards and accreditation in this two part interview. Part one of the interview is available here: https://www.statearchivists.org/blogs/michelle-gallinger/2021/11/09/2022-dpcmm-gpo-interview-1 5) What led up to the transition from FDsys to govinfo? What capabilities does govinfo have that FDsys did not? GPO’s Federal Digital System or FDsys was launched in 2009, so the technology landscape and timing were ripe to fully redesign and reinvigorate GPO’s front door of access to Federal government information. GPO’s govinfo website was launched ...
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CoSA is grateful for our friends at the Government Publishing Office (GPO) sharing with us their work on standards and accreditation in this two part interview. The Government Publishing Office (GPO) opened its doors on March 4, 1861, the same day President Abraham Lincoln was inaugurated. Since then, the agency has been Keeping America Informed on the three branches of the Federal Government and making Government information available to the public for free in both print and electronic formats. GPO produces U.S. passports, official White House programs and dinner menus, official materials for the President’s inauguration, the President’s official photo, the ...
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by Veronica Martzahl and Lori Ashley BACKER Blog: International Digital Preservation Standards ISO 14721:2012 The Reference Model for an Open Archival Information System (OAIS) was originally developed by the Consultative Committee for Space Data Systems (CCSDS) to formalize standards for the long-term storage of digital data generated from space missions. From this lofty start, OAIS has reached even greater heights, becoming the underlying foundation of digital preservation practice across the global community. The OAIS reference model has influenced the development of system designs and metadata requirements while providing a framework ...
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