2024 CoSA Annual Meeting

2024 Annual Meeting

By the People, For the People: Increasing Access to State and Territorial Records

St. Louis, MO | September 18-20, 2024

Join your CoSA colleagues for an engaging time of conversation and collaboration! The 2024 Program Planning committee is meeting regularly and shaping the theme and content of our gathering. They'll be looking to hear from you - do you have a project to share, a question to ask, a problem to solve? We have free reign of the hotel space allowing us to think creatively about how we meet and learn together. Expect a call for proposals soon!


Registration

Register Now!

Full Conference Registration

Full conference - Member rates include:

  • Wednesday, September 18 - opening session, awards ceremony, educational sessions, vendor tables, and opening reception
  • Thursday, September 19 - Breakfast, lunch, all educational sessions, vendor tables, and offsite reception
  • Friday, September 20 - Members only day - Breakfast, lunch, all educational sessions, closing session
  • Option to add pre- and post-conference trips

Full conference - Non-member and Vendor rates include:

  • Wednesday, September 18 - opening session, awards ceremony, educational sessions, vendor tables, and opening reception
  • Thursday, September 19 - Breakfast, lunch, all educational sessions, vendor tables, and offsite reception
  • Option to add pre-conference trips

Note that Friday, September 20 program activities are limited to members.

Full Conference Registration Member Non-Member
Early Bird (through July 19) $150 $250
Advance (July 20-August9) $195 $325
Onsite (if available) $250 $425

Single Day Registration

Single day registration includes:

  • Thursday (all attendees): all educational sessions, breakfast, working lunch, and offsite reception.
  • Friday (Members only): all educational sessions, breakfast, and boxed lunch.
Single Day Registration Member Non-Member
Thursday, September 19 $75 $100
Friday, September 20 $50 ---

All registrations are subject to the Refund and Cancellation policy below.

Register Now

Download a printable PDF of the registration form for information purposes only. You MUST use the online registration form when registering.



Headquarters Hotel

Angad Arts Hotel

3550 Samuel Shepard Dr.
St. Louis, MO 63103

Book your hotel room now at the conference rate of $149/night! For special requests, such as booking at this rate before or after the meeting to extend your stay, call 314-561-0033 and reference the "Council of State Archivists" room block. Deadline to book discounted room rate is August 24, 2024 or until the block is filled.

Book Hotel Room


CoSA Silent Auction

Previous silent auctions have been a key fundraiser for CoSA educational activities and this year we’re aiming for similar success in St. Louis, but we need your help providing auction items!

To help make this year another success, here are some helpful tips for popular auction items:

  • Think small - items that are easy to pack in carry-on luggage or easily consumed in the course of the meeting
  • Share a taste of your state - what food items are unique and special to your state?
  • Share your state's unique stories, history, food, or drink with your colleagues!
  • Snacks and small bottles of alcohol are always popular items!

Please complete the CoSA Silent Auction Donation form and include it when submitting your silent auction item(s).

We can’t wait to see all the fun, unique, and interesting items you all have to donate. And get ready to bid often and bid high on your favorite items!


Thank You to our 2024 Annual Meeting Sponsors!

From the Page

Silver Annual Meeting Sponsor

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NAGARA

Gold Annual Meeting Sponsor

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Thank You to our Corporate Partners!

Ancestry

Platinum Sponsor: Ancestry

View Website

Atlas

Advocate: Atlas Systems

View Website

Preservica

Program Sponsor: Preservica
View Website

FamilySearch

Sustainer: FamilySearch

View Website

APPX

Sustainer: APPX

View Website


Support for Travel to the CoSA Annual Meeting

For the 2024 Annual Meeting, the following travel support with be offered to individuals working at CoSA member institutions:

  • Sustainer/Level 1 ($5000)
    • 2 complimentary registrations
    • Up to $1800 travel stipend (attendance requirements forthcoming)
  • Contributor/Level 2 ($3025) and other paid levels
    • 1 complimentary registration
    • Option to apply for travel stipends

A limited number of travel awards are also available through the generous funding of Ancestry and Atlas. Details on how to apply for those are forthcoming.

Those in the territories and participating under the IMLS funded AWARE project will be provided with specific instructions for their travel.

The CoSA Travel Reimbursement Policy is currently under review for 2024 and instructions for travel stipends will be determined by the Board. Questions may be directed to info@statearchivists.org.


Refund Policy

Annual Conference Fees

Cancellation of an Annual Conference registration is subject to the following policy:

  • For a Full CoSA Annual Meeting Conference registration, cancellations thirty (30) days or more prior to the conference, refunds will be offset by a $50 cancellation fee.
  • For a Single-day CoSA Annual Meeting Conference registration, cancellations thirty (30) days or more prior to the conference, refunds will be offset by a $25 cancellation fee.
  • For a CoSA Annual Meeting Conference registration (Full and Single-day) cancellations between twenty-nine (29) and seven (7) days of the conference, refunds will be offset by a cancellation fee of 50% of the registration fee.
  • No refunds will be given for no shows or cancellations after 12:00 PM (Eastern) seven (7) days before the annual conference.
  • Requests for refunds of payment for Guest Registrations and Excursions will be considered and approved by the Executive Director on a case-by-case basis.
  • A substitute attendee may be designated provided that the payment has been made and the CoSA team has been notified in advance.
  • A written request for a refund must be emailed to CoSA at events@statearchivists.org prior to the event.

Annual Conference Exhibitor Booth Fees

Cancellation of an Annual Conference sponsorship is subject to the following policy:

  • For cancellation of a CoSA Annual Conference sponsorship thirty (30) days or more prior to the conference, refunds will be offset by a 50% cancellation fee.
  • For cancellation of an Annual Conference sponsorship within thirty  (30) days of the Annual Conference, a refund will not be given.
  • A written request for a refund must be emailed to CoSA at events@statearchivists.org prior to the event.

Conference registrants and exhibitors are responsible for their own travel and lodging arrangements.