CoSA will reimburse travel to the annual meeting for one or more individual(s) per state or territory that has paid the base rate or above, up to a maximum of 50% of the dues paid. Representatives receiving reimbursement will be expected to attend both the CoSA Work Session and the CoSA Business Meeting.
The CoSA Travel Reimbursement Policy outlines eligibility for reimbursement and procedures to follow to receive reimbursement. Those who are eligible for reimbursement should complete the CoSA Reimbursement Form and send it along with ALL receipts to CoSA staff within 30 days after returning from the conference. Please scan and email your reimbursement forms to travel@statearchivists.org.
Reimbursements are limited to actual expenses incurred, up to a maximum of 50% of dues paid. Please review the CoSA Travel Policy FAQs (coming soon!) for the most common questions.
Meal expenses will be reimbursed as actual expenses according to itemized receipts but no more than the General Services Administration (GSA) rate schedule for the host city. Reference the GSA rates for M&IE for the 2023 meeting in Washington, DC. Note that when CoSA is providing a meal through programming, hotel arrangement, or the schedule of the joint conference, reimbursement may not be requested for that meal unless pre-approval is secured. Reference the Travel Policy for complete information.