2023 CoSA / SAA Joint Annual Meeting

2023 CoSA Annual Meeting Evaluation Survey

Please tell us about your experience at the 2023 CoSA Annual Meeting in Washington, DC!


Conference Registration

Visit the SAA Conference page for more information about registration rates and to registerRegistration rates increase after June 15.

CoSA Schedule of Events


Help make the CoSA Annual Meeting a success by volunteering to help take notes during the Work Session or Business Meeting, welcome members at the CoSA registration desk, or help with the CoSA Silent Auction. We can't do all that we do without the help of our members!

Register now to help!

Tuesday, July 25

9am-5pm Archives on the Hill
A joint pre-conference event with SAA, CoSA, and NAGARA encouraging advocacy meetings with state representatives on Capital Hill. All are invited to participate and will be given some training & guidance to share issues of interest for archive funding and initiatives at the federal level.
Archives on the Hill Registration Form
2:30-4:30pm CoSA Board Meeting (Location: Du Pont)
5-7pm CoSA Welcome Reception co-hosted by DC Archives
Location: Wilson Building (1350 Pennsylvania Avenue NW)
Registration required: https://airtable.com/shrKR2boD7tjvuFeS

Wednesday, July 26 | Washington Hilton

9am-5:30pm CoSA Silent Auction (Location: Concourse Foyer)
8:30-Noon CoSA Board Meeting (Location: Du Pont)
12:00-1:00pm Lunch Sponsored by Ancestry (Location: Monroe)
1:00-5pm CoSA Work Session and Great Ideas Exchange (Location: Monroe)
*Open to all State/Territorial/District Archives staff
5:30-8:30pm CoSA Open House Sponsored by APPX (Location: Van Ness)
6:30-7:30pm CoSA-SAA Joint Board Reception (private event)

Thursday, July 27 | Washington Hilton

7-8:30am AXAEM Users Breakfast Meeting (Location: Four Oaks restaurant located at the Hilton)
9am-3:45pm CoSA Silent Auction (Location: Concourse Foyer)
8:30-9am CoSA Networking + Refreshments sponsored by APPX (Location: Monroe)
9-10:45am CoSA Business Meeting
CoSA Award Presentation sponsored by FamilySearch (Location: Monroe)
*Open to all State/Territorial/District Archives staff
11am CoSA-SAA Joint Annual Meeting opening plenary (Location: International Ballroom) - registration to Joint Annual Meeting required

*CoSA members must attend the Work Session and Business Meeting to be eligible for reimbursement.

Schedule subject to change

Government Educational Sessions

Thursday, July 27

1-2:15pm 101: She Wasn't Difficult, She Was Grieving: Emotional Intelligence in Archival Interactions
1-2:15pm 102: Removing the Stigma: Opening Mental Health Records for Public Access
In-person Only
2:30-3:30pm 201: Increasing Access by Decreasing Fees: Four Case Studies
2:30-3:30pm 202: Leveraging Collections to tell the Complete DC History and Engage Community
In-person Only
3:45-5pm 303: Building Commons: Using Community-engaged Practices to Reimagine Indigenous Archival Projects
Virtual Only

Friday, July 28

1-2:15pm 402: Indigenize SNAC: Informing Discovery and Access of Indigenous Materials
In-person Only
2:30-3:45pm 501: Evolution of Archival Perspective on Access: CoSA's Integration of Cultural Competency in Digital Platforms
4-5pm 602: Building the Toolbox: Browser Extensions and Shortcuts for Archivists
In-person Only
4-5pm 605: PREPARE-ing for the Email Deluge: Dispatches from the State of Maine
Virtual Only

Saturay, July 29

1-2pm 702: Using New Technology to Access Archival Materials
Virtual Only
1-2pm 705: The International Council on Archives as Global Commons: Connections and Opportunities
Virtual Only
2:30-3:45pm 801: Building an Infrastructure of Truth-Telling and Data Sharing: U.S. Indian Boarding School Records Aggregation
2:30-3:45pm 804: Archival Environments and Climate Change: Redefining Best Practices for Environmental Standards
In-person Only

Schedule subject to change

CoSA Silent Auction

Previous silent auctions have been a key fundraiser for CoSA educational activities and this year we’re aiming for similar success in Washington, DC, but we need your help providing auction items!

To help make this year another success, here are some helpful tips for popular auction items:

  • Think small - items that are easy to pack in carry-on luggage or easily consumed in the course of the meeting
  • Share a taste of your state - what food items are unique and special to your state?
  • Share your state's unique stories, history, food, or drink with your colleagues!
  • Snacks and small bottles of alcohol are always popular items!

Please complete the CoSA Silent Auction Donation form and include it when submitting your silent auction item(s).

We can’t wait to see all the fun, unique, and interesting items you all have to donate. And get ready to bid often and bid high on your favorite items!

CoSA appreciates the generous annual support of our Sponsors!


Platinum Sponsor: Ancestry

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Advocate: Atlas Systems

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Program Sponsor: Preservica
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Advocate: Gaylord

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Sustainer: FamilySearch

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Supporter: NEDCC

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Sustainer: APPX

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Reimbursement for Travel to the CoSA Annual Meeting

CoSA will reimburse travel to the annual meeting for one or more individual(s) per state or territory that has paid the base rate or above, up to a maximum of 50% of the dues paid. Representatives receiving reimbursement will be expected to attend both the CoSA Work Session and the CoSA Business Meeting.

The CoSA Travel Reimbursement Policy outlines eligibility for reimbursement and procedures to follow to receive reimbursement. Those who are eligible for reimbursement should complete the CoSA Reimbursement Form and send it along with ALL receipts to CoSA staff within 30 days after returning from the conference. Please scan and email your reimbursement forms to travel@statearchivists.org.

Reimbursements are limited to actual expenses incurred, up to a maximum of 50% of dues paid. Please review the CoSA Travel Policy FAQs (coming soon!) for the most common questions.

Meal expenses will be reimbursed as actual expenses according to itemized receipts but no more than the General Services Administration (GSA) rate schedule for the host city. Reference the GSA rates for M&IE for the 2023 meeting in Washington, DC. Note that when CoSA is providing a meal through programming, hotel arrangement, or the schedule of the joint conference, reimbursement may not be requested for that meal unless pre-approval is secured. Reference the Travel Policy for complete information.