2022 BPE & CoSA Joint (un)Conference: Community Approaches to Digital Initiatives

THANK YOU to our 2022 CoSA Annual Meeting Sponsors



CoSA’s largest and oldest corporate sponsor, supports CoSA’s Annual Meeting Work Session and Lunch, and sponsors an annual leadership award.

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APPX Software

APPX Software

APPX Software supports an event for CoSA members at the Annual Meeting.

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Family Search

Family Search

Underwrites CoSA’s Annual Awards Program.

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Iron Mountain

2022 Annual Meeting Sponsor

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The Best Practices Exchange (BPE) is excited to announce that the dates for the BPE 2022 have been set. This year's (un)conference will be held in conjunction with the CoSA Annual Meeting at the Tennessee State Library and Archives in Nashville, September 26-28, 2022.

CoSA Headquarters Hotel

Hampton Inn & Suites Nashville - Downtown Capitol View

530 11th Avenue North, Nashville, TN

CoSA's available room block is now closed. We recommend exploring the options compiled by the BPE local arrangements committee.

Meeting Venue

Tennessee State Library and Archives

1001 Rep. John Lewis Way N.
Nashville, TN 37219

#BPE2022 Registration

Registration form link: https://forms.gle/xWzmWR7B6A7FFdVK9

The registration fee will be $105. After submitting the registration form you will get an email with instructions on how to submit your payment. We can accept credit cards or checks.

Meeting Materials

Download the complete 2022 CoSA Annual Meeting Materials packet.

CoSA Schedule of Events

Visit the BPE website for the full BPE 2022 conference schedule

Sunday, September 25


CoSA member welcome dinner and tour of Tennessee State Library and Archives
All state archives staff are invited to attend
Dinner sponsored by Iron Mountain

Iron Mountain partnered with the Tennessee State Library and Archives to relocate the state's collection of historical documents, photographs, and even the original constitutions to a new, state-of-the-art facility.

Monday, September 26


CoSA breakfast, sponsored by APPX


CoSA Business Meeting* and
CoSA Awards Program, sponsored by Family Search


Coffee and snack break


CoSA Work Session*


Lunch and presentation*, sponsored by Ancestry


BPE registration, program sessions, and tours of the TN State Library and Archives


Mixer for all BPE attendees
Dinner on your own

Tuesday, September 27

8:15-9:00am BPE Registration and Breakfast for all BPE attendees
10:00am-4:00pm CoSA Silent Auction
9:00am-4:30pm BPE program sessions
4:30-6:30pm All attendee reception at the Tennessee State Museum
Dinner on your own

Wednesday, September 28

8:15am-9:00am All attendee breakfast
9:00am-12:00pm BPE program sessions
12:00pm All attendee box lunch
1:00-5:00pm CoSA Board Meeting
Group dinner to follow

Thursday, September 29

8:00am-12:00pm CoSA Board Meeting

*CoSA members must attend the Work Session/Business Meeting/Lunch to be eligible for reimbursement.

Schedule subject to change

CoSA Silent Auction

The Silent Auction is back! Previous silent auctions have been a key fundraiser for CoSA educational activities and this year we’re aiming for similar success in Nashville, TN, but we need your help providing auction items!

To help make this year another success, here are some helpful tips for popular auction items:

  • Think small - items that are easy to pack in carry-on luggage or easily consumed in the course of the meeting
  • Share a taste of your state - what food items are unique and special to your state?
  • Share your state's unique stories, history, food, or drink with your colleagues!
  • Snacks and small bottles of alcohol are always popular items!

Please complete the CoSA Silent Auction Donation form and include it when submitting your silent auction item(s). Silent Auction items can be shipped to Nashville prior to the meeting or can be dropped off with CoSA staff at the Tennessee State Library and Archives prior to the Silent Auction on Tuesday, September 27. See the donation form for more information about shipping items ahead of time.

We can’t wait to see all the fun, unique, and interesting items you all have to donate. And get ready to bid often and bid high on your favorite items!

Reimbursement for Travel to the CoSA Annual Meeting

CoSA will reimburse travel to the annual meeting for one or more individual(s) per state or territory that has paid the base rate or above, up to a maximum of 50% of the dues paid. Representatives receiving reimbursement will be expected to attend both the CoSA Work Session and the CoSA Business Meeting.

The CoSA Travel Reimbursement Policy outlines eligibility for reimbursement and procedures to follow to receive reimbursement. Those who are eligible for reimbursement should complete the CoSA Reimbursement Form and send it along with ALL receipts to CoSA staff within 30 days after returning from the conference. Please scan and email your reimbursement forms to travel@statearchivists.org.

Reimbursements are limited to actual expenses incurred, up to a maximum of 50% of dues paid. Please review the CoSA Travel Policy FAQs (coming soon!) for the most common questions.

Meal expenses will be reimbursed as actual expenses according to itemized receipts but no more than the General Services Administration (GSA) rate schedule for the host city. Reference the GSA rates for M&IE for the 2022 meeting in Nashville, TN. Note that when CoSA is providing a meal through programming, hotel arrangement, or the schedule of the joint conference, reimbursement may not be requested for that meal unless pre-approval is secured. Reference the Travel Policy for complete information.