2022 BPE & CoSA Joint (un)Conference: Community Approaches to Digital Initiatives


The Best Practices Exchange (BPE) is excited to announce that the dates for the BPE 2022 have been set. This year's (un)conference will be held in conjunction with the CoSA Annual Meeting at the Tennessee State Library and Archives in Nashville, September 26-28, 2022.


CoSA Headquarters Hotel

Hampton Inn & Suites Nashville - Downtown Capitol View

310 4Th Avenue South, Nashville, TN

A block of rooms will be available for reservations soon


CoSA Schedule of Events

Sunday, September 25

5:00-9:00pm

CoSA member welcome dinner and tour of Tennessee State Library and Archives
All state archives staff are invited to attend
Dinner sponsored by Iron Mountain

Monday, September 26

Breakfast on your own

8:30-9:30am

CoSA Business Meeting* and
CoSA Awards Program, sponsored by Family Search

9:30-9:45am

Coffee and snack break

9:45-11:30am

CoSA Work Session*

11:30am-12:30pm

Lunch and presentation*, sponsored by Ancestry

1:00-4:30pm

BPE program sessions

4:30-6:30pm

Mixer with BPE attendees
Dinner on your own

Tuesday, September 27

8:00-9:00am CoSA breakfast, sponsored by APPX
10:00am-4:00pm CoSA Silent Auction
9:00am-5:00pm BPE program sessions
5:30pm All attendee reception at the Tennessee State Museum
Dinner on your own

Wednesday, September 28

All attendee continental breakfast
8:30am-12:00pm BPE program sessions
All attendee box lunch
1:00-5:00pm CoSA Board Meeting
Group dinner to follow

Thursday, September 29

8:00am-12:00pm CoSA Board Meeting

*CoSA members must attend the Work Session/Business Meeting/Lunch to be eligible for reimbursement.

Schedule subject to change


CoSA Silent Auction

The Silent Auction is back! Previous silent auctions have been a key fundraiser for CoSA educational activities and this year we’re aiming for similar success in Nashville, TN, but we need your help providing auction items!

To help make this year another success, here are some helpful tips for popular auction items:

  • Think small - items that are easy to pack or easily consumed in the course of the meeting
  • Share a taste of your state - what food items are unique and special to your state?
  • Share your state's unique stories, history, food, or drink with your colleagues!
  • Snacks and small bottles of alcohol are always popular items!

Please help CoSA’s educational activities by donating! More information about the donation process will be made available soon.


Reimbursement for Travel to the CoSA Annual Meeting

CoSA will reimburse travel to the annual meeting for one person per state or territory that has paid at least $2,750 in dues for FY2022, up to a maximum of 50% of the dues paid. Representatives receiving reimbursement will be expected to attend both the CoSA Work Session and the CoSA Business Meeting.

The CoSA Travel Reimbursement Policy outlines eligibility for reimbursement and procedures to follow to receive reimbursement. Those who are eligible for reimbursement should complete the CoSA Reimbursement Form and send it along with ALL receipts to CoSA staff within 30 days after returning from the conference. Please scan and email your reimbursement forms to Lisa Johnston.

Reimbursements are limited to actual expenses incurred, up to a maximum of 50% of dues paid, for the following:

  • Transportation to and from the meeting in accord with the general provisions governing transportation in the CoSA Travel Reimbursement Policy;
  • Lodging for three nights (at the conference rate); and
  • Meal expenses at the rate of $79 per day - including incidentals (based on the General Services Administration (GSA) rate schedule). Meal expenses for the first and last day of travel will be reimbursed at the rate of $59.25 per day.

Most state and territorial representatives eligible for reimbursement will receive coverage for up to three days of lodging and meal expenses. Exceptions will be made for unusual circumstances such as flight schedules that require an extra night at the conference site in order to participate in CoSA meetings.