Resource Center

Guidelines for Creation and Preservation of Digital Files (WY) 

05-12-2021 01:10 PM

Guidance for the creation and preservation of digital files produced by Wyoming's state agencies for both digitized analog materials and born-digital files that are text, image, audio, or video content. Preferred formats, file naming, metadata, digitization, storage, and preservation strategies are all discussed.

Document Creating / Publishing Body: Wyoming State Archives

Alternate / Free Version URL: Note: The resource can be found on the website under the "For State Agency and Local Government Staff" section. Click on the arrow to display the resources.

Date of Creation: January 2016

Date of Latest Revision: October 2018

Other Notes: The decisions you make regarding how to create, name, and store digital files will affect your agency’s ability to preserve them for long-term access and use. The result of balancing image quality and storage capacity when digitizing records should be increased access to information at an affordable price. Selecting nonproprietary file types when possible will reduce the risk of software obsolescence over time. Employing a consistent file naming system and metadata schema will help you find records quickly. Using modern storage media with a robust backup plan in place and developing a preservation strategy will help protect and maintain your files. Taken together, these steps will greatly increase your agency’s capacity to manage, access, and preserve its digital files.

Topics: Best Practices, Digitization/Reformatting/Scanning, File Formats, File Naming, Long-term Preservation Strategies

States: Wyoming

Date Resource Added/Modified: November 22, 2019


0 Favorited
pdf file
View PDF   641 KB   1 version
Uploaded - 05-12-2021
Guidelines for Creation and Preservation of Digital Files (WY)

Related Entries and Links

No Related Resource entered.

The inclusion of any resource in the CoSA Resource Center does not imply a recommendation or endorsement of the resource by CoSA. Any views or opinions presented in the resource comments are solely those of the author and do not represent the views and opinions of CoSA