Manual for SHRAB Members & Coordinators

SHRAB Member Manual

Purpose of the Manual for SHRAB Members

This online Manual for SHRAB Members has been developed to enhance the knowledge base and effectiveness of the State Historical Records Advisory Boards (SHRABs) and the individuals who serve as their leaders and members. We have assembled information and guidelines that will support the administration and development of the Historical Records Advisory Board in each state or territory. These materials are supplemented by information resources on the CoSA and NHPRC websites.

What is a State Historical Records Advisory Board or “SHRAB”?

A State Historical Records Advisory Board is a body established in each state and territory to provide guidance and oversight for historical records coordination within that state or territory. SHRABs receive their authority from the federal regulations authorizing the National Historical Publications and Records Commission (NHPRC) and through their appointment through state statute or administrative rule, executive order, or through other formal action or notice by a state agency or Board.

The primary responsibility of a SHRAB member is to review grant applications to NHPRC. The broader responsibility is to work with the Board and the State coordinator to foster historical records programs throughout the state. In addition, individual states have established specific roles for their SHRABs in the historical records community.

How is this Manual organized?

The SHRAB Manual provides links to relevant information on the NHPRC Website, the CoSA Website, and to supplementary material loaded to this Basecamp project.

Section 1 contains the NHPRC’s SHRAB Manual of Suggested Practices and other NHPRC resources

This section contains links to each of the sections of the Manual, posted on the NHPRC Website, for easy reference. You will find information on the NHPRC grant program, an outline of your duties as a SHRAB member, an explanation of how the SHRABs work with the NHPRC, guidelines for grant reviews, forms that should be used in submitting your recommendations, and other relevant information.

Complete SHRAB Manual of Suggested Practices

  1. Section 1: The National Archives and Records Administration (NARA), the National Historical Publications and Records Commission (NHPRC), and the Council of State Archivists
  2. Section 2: State Historical Records Advisory Boards
  3. Section 3: State Historical Records Coordinators
  4. Section 4: State Partnership Projects and State Administrative Board Support

NHPRC has also developed An Introduction to Financial Management for Grant Recipients.

These guidelines are applicable for State and National Archival Partnership (SNAP) grants, grants to state archives, SHRABs, and others.

Section 2 contains additional information on the NHPRC

You will find the authorizing legislation, NHRPC’s Strategic Plan, the members of the Commission, and contact information for the Commission Staff.

Section 3 provides information about the Council of State Archivists (CoSA) and how the work of the SHRABs ties into the work undertaken by the Council on behalf of historical records repositories nationwide

You will find CoSA administrative and program information, statistical data, resources developed through CoSA projects and links to member states and SHRABs.


  • Facilitate access to the range of information, tools, and statistical data available from CoSA to support the State Historical Records Advisory Boards, especially in advancing the understanding of historical records programs and broad public support for the work our organizations do;
  • Enhance each SHRAB member’s understanding of the larger national effort that encompasses and is enhanced by individual efforts in the states.


  1. Mission Statement and Strategic Plan
  2. CoSA Members and Contact Information
  3. CoSA Board Members and Contact Information
  4. CoSA Staff and Contact Information
  5. CoSA Bylaws
  6. History of CoSA

Section 4 provides additional resources for SHRABs, including guidelines for evaluating the SHRAB’s effectiveness and information on conducting awareness campaigns.


  1. Individual Board Member Responsibilities
  2. Evaluation of Board Effectiveness
  3. Checklist to Evaluate a Non-Profit Board
  4. Public Relations and Advocacy Tips
  5. Additional SHRAB Resources

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