State Electronic Records Program Highlights

CoSA and the SERI Advocacy & Outreach Subcommittee highlight individual states’ successes in advocating for their electronic records program.




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As outlined in North Carolina’s General Statutes 132 and 121, the State Archives of North Carolina (SANC) serves dual purposes within the state: to provide guidance concerning the preservation and management of government records to state, county, city, and state university officials; and to collect, preserve, and provide access to historically significant archival materials relating to North Carolina. SANC’s collections include everything from early 17th century documents and maps to digital media and electronic records produced by current state agencies, including digital audiovisual and geospatial materials.


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The Maryland State Archives was originally founded in 1935 as the Hall of Records, integrated into the Department of General Services in 1970, and in 1984 was assigned its current name and status of independent agency within the Office of the Governor. It functions as the central depository for permanent government records from Maryland's municipalities, counties and statewide agencies. Records in its custody are as old as the foundation of the colony in 1634, and as new as digital land records from 2016, which are transferred nightly to the Archives.

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Hawaii State Archives, is part of the Archives Division, Department of Accounting and General Services (DAGS). Information and Communications System Division (ICSD) is also part of DAGS. Office of Information Management and Technology (OIMT, renamed Enterprise Technology Services in 2015) was originally with the Governor’s Office and was moved to DAGS and merged with ICSD in 2015. Any funding requests from the Legislature or the federal government, or partnerships between other state departments requires approval from the Comptroller, the head of DAGS.

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