2019 State Electronic Records Initiative (SERI) Webinar Series
SERI webinars typically occur on a Tuesday at 2 pm Eastern.
For a listing of CoSA Member webinars, please visit the CoSA Member Webinar page.
For a listing of additional webinars, please visit the Additional Webinars page.
Download the 2019 CoSA and SERI webinar schedule.
Three Years of Email: Lessons Learned from the TOMES Project
Presented by: Camille Tyndall Watson, North Carolina State Archives
The Transforming Online Mail with Embedded Semantics (TOMES) project, which was funded by the NHPRC, wrapped up in late 2018. TOMES investigated and implemented a new Capstone-based retention program for email records and built a tool for identifying subjects, Personally Identifiable Information, and confidential/restricted information in email accounts. Camille Tyndall Watson will discuss the findings of the project, lessons learned, and next steps for the future of TOMES.
Target audiences: Archivist Practitioners, Archivist Managers, and Records Analysts/Managers
Attendees should be familiar with the fundamentals of email preservation.
Kaine Email Project Update
Presented by: Roger Christman, Library of Virginia and Susan Gray Page, Library of Virginia
The Library of Virginia made its first batch of former Governor Timothy Kaine’s email publicly available in January 2014. Join Roger Christman and Susan Gray Page as they discuss how the project has evolved in the ensuing five years. Roger will discuss challenges around training other archivists to process email, as well as ongoing efforts to educate stakeholders on how to manage and transfer electronic records to the Library. Susan Gray will discuss the Library’s use of predictive coding to process a batch of Kaine email with the help of two professors at the University of Waterloo.
Target audiences: Archivist Practitioners, Archivist Managers, and Records Analysts/Managers.
No technical expertise is needed; however, attendees are strongly encouraged to familiarize themselves with the Kaine email project (http://www.virginiamemory.com/collections/kaine/) before the webinar begins.
**Want more information about Predictive Coding? Click HERE to register for an additional offering made available to you by our friends at the National Association of Government Archives & Records Administrators (NAGARA). This NAGARA-hosted webinar on February 12 will include a presentation on a project with the Illinois State Archives to test the capacity of predictive coding software tools.
Collaborative, Self-Governed, Secure Digital Preservation with LOCKSS
Presented by: Nicholas Taylor, Stanford University Libraries
LOCKSS (Lots of Copies Keeps Stuff Safe) Program Manager Nicholas Taylor will discuss how LOCKSS networks empower communities to steward and protect digital content of shared interest. Originally deployed for the preservation of the scholarly record, the LOCKSS software is now applied for myriad use cases, including government information and special collections. Features such as support for local IT control, jurisdictional determination of storage, and resilience to internal and external attacks on preserved content may be of particular interest. Please join this webinar to learn more about how LOCKSS technologies work, how LOCKSS networks are being used, and how LOCKSS may serve the digital preservation needs of CoSA members.
Target audience: Archivist Practitioner, Archivist Manager, Records Analyst/Manager
Attendees should have some degree of familiarity with digital preservation (e.g., risks, challenges, approaches, tools, etc.). Attendees who are unfamiliar with LOCKSS may wish to review the following in advance: “What Is LOCKSS?” (https://www.lockss.org/about/what-lockss), “Why LOCKSS?” (https://www.lockss.org/about/why-lockss), and “Case Studies” (https://www.lockss.org/join-lockss/case-studies
Blockchains for Public Recordkeeping
Presented by: Nick Connizzo, Vermont State Archives
Blockchain technology has been touted as a game-changer and disruptive technology in essentially every industry. But are blockchains suitable tools for government recordkeeping? In 2019, the Vermont State Archives and Records Administration issued a white paper in response to a charge by the Vermont General Assembly to analyze blockchains for public recordkeeping and, specifically, for the recording of land records. In this presentation, the results of that analysis will be discussed. A broad overview of the technology, some high-level thoughts about its future, and ideas about how government archivists and recordkeeping professionals at all levels can prepare for it will also be discussed.
Target audience: Archivist Practitioner, Archivist Manager
No technical expertise is required. Attendees who wish to review Vermont’s white paper in advance will find it at https://www.sec.state.vt.us/archives-records/about-us/publications/legislative-reports.aspx
**Want more information about Blockchain Technology? Click HERE to register for an additional offering on April 9, made available to you by our friends at the National Association of Government Archives & Records Administrators (NAGARA).
IQ and You: South Carolina's Approach to Governor's Records in a Proprietary File Format
Presented by: Bryan Collars, South Carolina Department of Archives and History
Tuesday, May 14, 2019 | 2:00pm Eastern | Register Now
In December 2016, South Carolina’s Governor unexpectedly left office in the middle of her second four-year term and accepted a federal government position. The departure and subsequent transfer of her records to the state archives presented archival staff with the opportunity to work on records that were managed, stored, and used in Lockheed Martin’s IQ software suite. This webinar will present the steps the staff utilized to transform the metadata supplied by the Governor’s Office into a format useable by the archives' electronic records preservation system.
Target audiences: Archivist Practitioners and front line Archival Managers.
Attendees should have a basic understanding of database structures, metadata, and information management.
Bit by Bit: Alabama State Electronic Records Project Update
Presented by: Dorothy Davis and Rachel Smith, Alabama Department of Archives and History
Tuesday, June 11, 2019 | 2:00pm Eastern | Register Now
In 2017, the NHPRC awarded the Alabama Department of Archives and History funds to launch the Alabama State Electronic Records Project (ASERP). Partnering with the Office of the Governor, this project seeks to enhance electronic records management, transfer, preservation, processing and access protocols. Dorothy Davis and Rachel Smith will discuss the project’s strategies, outcomes, and lessons learned from working with born-digital gubernatorial records.
Target audiences: Archivist Practitioners and Archivist Managers.
No technical expertise is needed.
2018 State Electronic Records Initiative Webinar Series
Practicing Digital Archiving: Journey from Triage to Enterprise
Presented by: Marisa Bruhns, Massachusetts Institute of Technology Lincoln Laboratory
The Council of State Archivists (CoSA) and its State Electronic Records Initiative (SERI) is pleased to feature Marisa Bruhns of the MIT Lincoln Laboratory for this SERI Webinar. This webinar will cover the MIT Lincoln Laboratory Archives' ongoing journey to implement practical solutions to preserve and provide access to digital records. Experience the 5-year evolution from salvaged systems with a motley crew of open-source tools to the burgeoning implementation of our new MINISIS M2A collection management system and Trusted Digital Repository! Discussion will deep-dive into the trenches of digital archiving lessons learned; real policies, procedures, workflows, and tools implemented; and IT and Security challenges faced along the way. This presentation is geared towards smaller organizations with limited staff, budgetary, and technical resources looking for practical solutions, but should also be useful to larger organizations. It assumes a professional familiarity with core digital preservation concepts, best practices, and technology, as well as foundational models and standards like OAIS and PAIMAS.