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Current Job Openings

New Mexico State Archives

State Records Administrator

Position Type: Full-time

Position Summary:

The State Records Administrator plans, organizes, directs, coordinates and evaluates all activities and programs of the agency and plays a vital role in protecting, managing and preserving the permanent public records of state government and the documentary heritage of the state of New Mexico. The position requires the highest level of leadership and management skills in the fields of records, archives, and information management, administrative law, and New Mexico history.

Essential Job Functions:

  • Develop, update and implement agency-wide policies;
  • Research and analyze statutory responsibilities and favorable statutory amendments as necessary;
  • Serve as designated custodian of records and manage all IPRA requests;
  • Coordinate the development and evaluation of the agency’s strategic plan;
  • Coordinate the creation of agency annual report, creation and distribution of agency marketing and instructional material and internal/external training opportunities;
  • Provide assistance to assigned division directors on matters related to employee professional development and when necessary employee discipline;
  • Develop and implement supervisor/employee evaluations;
  • Evaluate budget and staffing needs for hiring based on agency needs and funding resources:
  • Manage, track, and analyze bills related to the agency and serve as contact with LFC and DFA during the legislative session;
  • May be called to interact with the public, the media and State Legislature;
  • Review and recommend revisions to records retention and disposition schedules for state agencies as a member of review committee; and
  • Review and recommend revisions to other rules promulgated by the Commission of Public Records.

Knowledge, Skills and Abilities Required to Perform Job Functions:

  • Knowledge and understanding of the critical issues confronting the archival and records management professions generally, including, but not limited to the challenges of information technology, competing demands of public access to government records, privacy, homeland security, and ensuring the authenticity and integrity of New Mexico’s public records;
  • Knowledge of the Public Records Act, State Rules Act, Inspection of Public Records Act, Open Meetings Act, Freedom of Information Act and other laws governing the agency;
  • Knowledge of New Mexico history and state government;
  • Working knowledge of budget preparation and administration;
  • Excellent interpersonal and communication skills;
  • Ability to plan and organize the activities, services and operations of comprehensive archival and records programs and manage multiple programs;
  • Ability to provide technical expertise and advice to subordinate staff and to others engaged in archival and records management;
  • Ability to analyze technical data concerning records storage facilities, storage equipment and use.
  • Ability to interface skillfully and tactfully at all levels; and
  • Knowledge of state budget programs and procedures
  • Knowledge of human resources rules and laws
  • Ability to perform math calculations.
  • Ability to lead projects and supervise staff.
  • Skill in developing and analyzing fiscal year budget plans.
  • Skill in operating a computer terminal.
  • Skill in working effectively with co-workers, government officials, and the public.
  • Skill in communicating effectively in English.
  • Skill in finding and utilizing appropriate state and federal regulations and resources.

Ability to work under stressful situations; to manage effectively and simultaneously handle multiple assignments and tasks; to organize and establish and follow through on priorities; to evaluate and analyze data; to communicate effectively; to make objective and independent decisions; to exercise sound judgment; to maintain confidentiality; and to work effectively with employees and the public.

How to Apply

Please send a resume, references, and transcripts to

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