Senior Records Consultant (Library and Archival Professional 3)
Salary
$53,100.00 - $71,520.00 Annually
Location
Thurston County – Olympia, WA
Job Type
Full Time - Permanent
Department
Office of the Secretary of State
Job Number
22 AR LAP3 0652
Closing
Continuous
Submit Applications at:
https://www.governmentjobs.com/careers/washington/jobs/3765988/senior-records-consultant-library-and-archival-professional-3
The Washington State Archives preserves and provides the people of Washington with easy access to millions of legal and historical records of our state and local governments. Washington's Digital Archives is the first of its kind in the nation and accessible worldwide via the web.
Citizens depend on the Archives to research genealogy, state and city history, property transfers, legislative intent, court records, and academic projects. Archives branches are on the Capital Campus in Olympia and college campuses around the state.
The Office of Secretary of State (OSOS) offers some of the most unique and diverse job opportunities in state government. Its critical responsibilities include: ensuring a fair and accurate elections process; connecting Washingtonians through the power of libraries; protecting our important government records; and registering corporations and charities. The Secretary of State also administers vital community programs that inspire giving, document our history, and assist crime survivors in avoiding further abuse. This independent office under the state Constitution operates from facilities in the Olympia area and statewide.
The OSOS is looking for top-performing employees who embody its core values of integrity, service excellence, visionary leadership, collaboration and teamwork. It is committed to both employee growth and work-life balance. The benefits of working in state government also include potential eligibility for the federal Public Service Loan Forgiveness program.
Senior Records Consultant - Library and Archival Professional 3
Full time, Permanent
This position reports directly to the State Records Manager and is responsible for providing advice and consultation to government agencies, developing and presenting training, developing and reviewing retention schedules, and developing online resources and tools.
Please note: Interviews for this position will be conducted on an ongoing basis. It is in the candidate's best interest to apply as soon as possible. The hiring manager reserves the right to fill the position at any time.
Duties
Provides advice and consultation to government agencies
Tasks include:
- Answers complex questions from external customers relating to archives and records management issues
- Conducts on-site consultations to provide advice and assistance to customers on complex archives and records management issues
- Builds and maintains working relationships with internal and external customers
- Promotes and facilitates the use of archives services by local and state government agencies
- Represents the archives and provides advice to external project teams on archives and records management issues
- Assists the State Records Manager in analyzing and reporting on new trends and technologies relating to archives and records management issues
Develops and reviews retention schedules
Tasks include:
- Develops and reviews records retention schedules for approval by state-wide policy making committees granting legal authorization to destroy or transfer public records
- Creates records retention schedules that are clear, concise, and easy to follow
- Develops meeting agendas, meeting packets, drafts minutes and gives public notice of meetings
- Advises committee members on records retention issues and consultation efforts and feedback gathered during the review of the schedules
- Researches and analyzes federal and state rules and regulations to ensure minimum retention periods meet legal and accountability requirements
- Identifies and consults with subject matter experts and other stakeholders to ensure records retention schedules are accurate and responsive to the needs of government agencies and other stakeholders
- Consults with other archivists in the identification and appraisal of records with enduring legal and research value for the archives' collections
Develops online resources/tools
Tasks include:
- Develops clear, concise, and easy to follow advice sheets, "how-to" videos, forms/templates, and other tools to assist government agencies with complex archives and records management issues
- Researches legal issues, best practices and approaches taken in other jurisdictions
- Monitors existing online resources to ensure they are up-to-date and relevant
Develops and presents training
Tasks include:
- Researches, develops, and presents in-person training and webinars to government agencies and other stakeholders on archives and records management topics
- Organizes presentation arrangements such as booking venues, organizing catering, registrations, printing of handouts
Miscellaneous
Tasks include:
- Provides backup support to archives' research services
- Other duties as assigned
Qualifications
Required Qualifications:
- Master's degree involving archives and records management, history or related field with coursework related to archives and records management principles
- Three years of experience as a professional archivist
- Ability to efficiently use a personal computer and applicable software to successfully perform the essential job functions of the position
Preferred/Desired Qualifications:
- Experience managing electronic records, including knowledge of social media and other emerging technology
- Speaking in-front of small or large groups
- Experience designing, teaching, and implementing presentations and instructional programs with an emphasis on adult learning styles
- Demonstrated ability to pay attention to details
- Certification by the Institute of Certified Records Managers
Supplemental Information
Working Conditions
In this position, the incumbent works in an office environment as well as records storage environment. The standard work hours are Monday-Friday from 8:00 AM to 5:00 PM though work can be required outside of standard hours to include evenings, weekends, and holidays, particularly when emergency situations. Occasional statewide travel for outreach and training events is required. The incumbent in this position must have the ability to move and maneuver objects weighing approximately 30 lbs. with or without a reasonable accommodation. They also must represent the Office of the Secretary of State in a competent, confident, and professional manner, including professional dress, have the ability to communicate effectively with customers, co-workers, and business contacts in writing and orally, and have the ability to multi-task while retaining focus on complex issues for an extended period.
All employees of the Office of the Secretary of State are required to be fully vaccinated and show proof against COVID-19. Your vaccine status will be verified by Human Resources (HR) prior to your first day of employment. Please contact the HR Consultant overseeing this recruitment if you need information on medical or religious accommodation at (360) 464-0239.
How to Apply
- To be considered for this position you must attach the following:
- Letter of interest describing how your experience and qualifications relate to the duties and qualifications of the position
- Current Resume
- Three Professional references. Personal references will not be considered.
- You must complete the supplemental questions at the end of this application. Incomplete responses such as "see resume" will not be considered. In addition, if the employer you identify in the additional information section is not included on your resume or work experience profile and/or you do not identify an employer, you will not receive credit.
- All veterans must include a copy of your DD214 to receive preference in the hiring process. You must black out your social security number before attaching it to your application.
- This position is covered by a union shop provision with the Federation of State Employees (WFSE).
- Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
- Must have current Washington state driver's license or have requested and obtained an appropriate accommodation.
The Office of the Secretary of State is an equal opportunity employer (EOE). We do not discriminate on the basis of religion, age, sex, marital status, race, color, creed, national origin, political affiliation, military status, sexual orientation, or any real or perceived sensory, mental or physical ability. All interested candidates are encouraged to apply. Persons of disability needing assistance in the application process, or those needing this announcement in alternative format, should call (360) 464-0239.
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Russell Wood
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