State Archives Job Board

State Archives of North Carolina: Records Analyst for Essential Records, New Bern, NC

• Link to position description + application
• Salary/wage: $35,788-$62,628 annually
• Permanent, Full-time
• Closing: July 26, 2022 by 5:00pm
• Human resources: 919-814-6670

Primary Purpose of the Position:
The Records Analyst for Essential Records will provide a wide range of archival, records, and information management services to local government agencies to assist these entities with the efficient and economical creation, management, maintenance, and disposition of public records with a specific focus on disaster preparedness, mitigation, and recovery for the protection of essential agency records.

Key Responsibilities:
Duties include but are not limited to:

• Providing consultative services to local government officials and staff on questions and issues regarding records management (including electronic records), with a specific focus on disaster preparedness, mitigation, and recovery for the protection of essential agency records.
• Working closely with local government officials and staff to inventory, analyze, and document the administrative, legal, fiscal, and archival values of record series; appraise records to determine appropriate disposition; and provide local government offices advice on the long-term preservation of their archival records.
• Working closely with division personnel on issues such as records management, electronic records preservation, digitization projects, and outreach.
• Working collaboratively with division personnel to plan and implement projects by establishing the scope of the project, benchmarks, and timelines for completion. Working with the Division's preservation officer to provide disaster preparedness and mitigation guidance to state and local officials.
• Developing and delivering records management and essential records identification workshops for local government officials and staff.
• Traveling in the eastern region of the state, providing records management services, and performing records inventories for local governments with a specific focus on the essential records identification and preservation. Coordinates essential records backup creation with local officials by identifying and transporting minutes to the State Archives for preservation reformatting.

Division Information:
The vision of the Division of Archives and Records is to be a national leader in providing quality guidance on information stewardship in North Carolina and in creating simplified and integrated access to authentic information. The State Archives of North Carolina's mission is to collect, preserve, manage and provide access to information that protects citizen rights, documents North Carolina history and culture, promotes transparency, and encourages stewardship of government records.

Department Information:
The Department of Natural and Cultural Resources' (DNCR) vision is to be the leader in using the state's natural and cultural resources to build the social, cultural, educational and economic future of North Carolina. Our mission is to improve quality of life by creating opportunities to experience excellence in the arts, history, libraries and nature throughout North Carolina. The Department works to stimulate learning, inspire creativity, preserve the state's history, conserve the state's natural heritage, encourage recreation and cultural tourism, and promote economic development. Our goal is to promote equity and inclusion among our employees and our programming to reflect and celebrate our state's diverse population, culture, and history by expanding engagement with diverse individuals and communities. We encourage you to apply to become a part of our team. Learn more about our agency: WWW.NCDCR.GOV.

Knowledge, Skills and Abilities / Competencies
To receive credit for your work history and credentials, you must provide the information on the application form.

Qualified candidates must have or be able to do:

1. Required knowledge of archival and records management principles and metadata standards, including records appraisal and scheduling, and best practices in electronic records management.
2. Demonstrated experience in archival appraisal, arrangement, and description, and/or the use of retention and disposition schedules to manage records.
3. Working knowledge of the organization of state and local government.
4. Demonstrated experience in planning, developing, implementing, and evaluating projects and overseeing projects over section lines, as well as establishing time frames for completion.
5. Demonstrated ability to provide reference services, including searching documents for administrative, legal, and evidential purposes.
6. Demonstrated ability to develop and deliver training for varied audiences.
7. Must be able to travel frequently and drive a state vehicle.
8. Must have a valid NC driver's license or be able to obtain one within 30 days of employment.
9. Must be able to lift at least 40 lbs. and can unpack, shelve, and shift large quantities of archival materials. May be required to stand for long periods of time.
10. Must be able to work in an environment in which exposure to chemicals, dust, and mold is possible.

Management preference:
Preferred coursework in library and/or public history specializing in records management and/or archival studies.

Minimum Education and Experience Requirements
Master's degree in history, public history, library and information science, or a related discipline from an appropriately accredited institution and one year of progressive experience in archives and/or records management; or an equivalent combination of education and experience.

Supplemental and Contact Information
The Department of Natural and Cultural Resources (DNCR) selects applicants for employment based on required education and experience and job-related knowledge, skills, and abilities without regard to race, religion, color, national origin, sex, pregnancy, gender identity or expression, sexual orientation, age (40 or older), disability, National Guard or veteran status, genetic information, political affiliation or political influence.

Please be sure to complete the application in full. Resumes may be uploaded with your application, but it will not be accepted in lieu of a fully completed application and will not be considered for qualifying credit. "See Resume" or "See Attachment" will NOT be accepted.

Information should be provided in the appropriate areas, to include the following: Education, including high school and all degrees obtained, Work Experience, and Certificates & Licenses. It is critical to our screening and salary determination process that applications contain comprehensive candidate information.

Answers to Supplemental Questions are not a substitute for providing all relevant information within the body of your application. To receive credit for the supplemental questions, you must provide supporting information within the "Work Experience" section of the application, to support your answers.

Degrees must be received from appropriately accredited institutions. Transcripts, and degree evaluations may be uploaded with your application.

To obtain veterans preference, you must scan and upload a copy of your DD-214 or discharge orders.

Applicants requesting and receiving an accommodation under the Americans with Disabilities Act (ADA) are eligible to submit paper applications via mail or by fax. Please call the human resources office for assistance.

If multiple applications are submitted to an individual posting, only the most recent application received prior to the closing date will be accepted. Applications must be submitted by 5:00 PM on the closing date.

Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account. Upon the closing date, applications are "Under Review" and will be screened by Human Resources for the qualified applicants. The hiring process may take an average of 6 – 8 weeks.

It is the policy of the State of North Carolina and the N.C. Department of Natural and Cultural Resources that all employees provide proof of employment eligibility (immigration and naturalization) on the first day of employment. We participate in E-Verify (Employment Eligibility Verification System).

CONTACT INFORMATION:
N.C. Department of Natural and Cultural Resources
Division of Human Resources
109 E. Jones St., Raleigh NC 27601
Phone: 919-814-6670

Technical issues submitting your application, please call the NeoGov Help Line at 855-524-5627.

------------------------------
Joy Banks
Executive Director
Council of State Archivists (CoSA)
------------------------------