State Archives Job Board

ABOUT THIS POSITION

The Office of the Secretary of the Commonwealth is seeking candidates for the position of Processing Archivist in the Curatorial Department of the Massachusetts Archives. Acting on behalf of the Secretary of the Commonwealth, the Massachusetts Archives is responsible for securing, preserving, and managing for the public good those noncurrent records of state government deemed to have archival (permanent) value. The Processing Archivist will work collaboratively with the Accessions Archivist and Senior Processing Archivist in all aspects of archival accessions, processing, and description. The Processing Archivist also serves as coordinator for the State Agency records center and participates in COSTEP MA (Coordinated Statewide Emergency Preparedness in Massachusetts), a statewide disaster preparedness network. This is a full-time position and includes state benefits. 

DUTIES AND RESPONSIBILITIES

• Organize and rehouse collections
• Identify sensitive materials that may require redaction
• Research the historical context of collections
• Produce catalog records and finding aids using MARC format and a commercial Archival Collection Management System
• Work with special formats including photographs, moving images, and born-digital records
• Assist with acquisition and analysis of new accessions
• Supervise retrieval, pick up, and return for materials held in the State Agency records center on a weekly basis
• Represent the Archives on COSTEP MA by participating in monthly meetings

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED

• Ability to work independently and as a team member, with strong attention to detail
• Excellent verbal and written communication skills
• Demonstrated knowledge of archives practice and familiarity with accepted conservation and preservation methods
• Ability to lift and carry a 40 pound box

MINIMUM QUALIFICATIONS

• Master's degree in library/information science or history
• one to two years' experience as a processing archivist

PREFERRED QUALIFICATIONS

• Familiarity with Archival Collection Management Systems such as Re:Discovery Proficio and Zasio
• Basic knowledge of Massachusetts history
• Experience processing large collections
• Experience working with legislative records

Salary: $46,000 yearly + benefits

Hours: Full-time

STATEMENT OF DIVERSITY AND ANTI-DISCRIMINATION

The Office of the Secretary of the Commonwealth is an Equal Opportunity Employer. As a representative of the Commonwealth and its residents, the Office strives to ensure that those working in our office reflect the diversity of the communities we serve.  The Office encourages applicants from a broad spectrum of backgrounds to apply for positions.

It is the policy of The Office of the Secretary of the Commonwealth to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law.

DISABILITY ACCOMMODATION

Qualified individuals with disabilities are encouraged to apply.  We will gladly assist applicants in need of an accommodation.  For assistance, contact ADA Coordinator Michael Owens at 617-312-3272 or michael.owens@sec.state.ma.us.

COVID-19 VACCINATION REQUIREMENT FOR EMPLOYEMENT

As a condition of employment, successful applicants will be required to have received COVID-19 vaccination or an approved exemption as of their start date. Details relating to demonstrating compliance with this requirement will be provided to applicants selected for employment. Applicants who receive an offer of employment who can provide documentation that the vaccine is medically contraindicated or who object to vaccination due to a sincerely held religious belief may make a request for exemption.