Guidelines for Creation and Preservation of Digital Files (WY)
Guidance for the creation and preservation of digital files produced by Wyoming's state agencies for both digitized analog materials and born-digital files that are text, image, audio, or video content. Preferred formats, file naming, metadata, digitization, storage, and preservation strategies are all discussed.
Note: The resource can be found on the website under the "For State Agency and Local Government Staff" section. Click on the arrow to display the resources.
The decisions you make regarding how to create, name, and store digital files will affect your agency’s ability to preserve them for long-term access and use. The result of balancing image quality and storage capacity when digitizing records should be increased access to information at an affordable price. Selecting nonproprietary file types when possible will reduce the risk of software obsolescence over time. Employing a consistent file naming system and metadata schema will help you find records quickly. Using modern storage media with a robust backup plan in place and developing a preservation strategy will help protect and maintain your files. Taken
together, these steps will greatly increase your agency’s capacity to manage, access, and preserve its digital files.