Issue Briefs & Position Statements
Recommendations on Federal Archives and Records Management Issues
Statement on Developing and Maintaining a Strong State Archives (with best practice resources)
State archives have an essential statutory role in each state and territory in the United States that is fundamental to the effective and transparent operation and management of government. State archival programs ensure preservation of records that document functions and actions of government; maintain public accountability and support transparency; protect and support the rights of the individuals; furnish public access to government records, and provide evidence of the past to support the work of government and the interests of it citizens.
This document identifies minimal criteria that should be supported by state and territorial governments and includes useful resources to help agencies meet the criteria.
Approved by the CoSA Board of Directors August 12, 2014; amended August 11, 2014; resources added April 5, 2018.
Joint Statement on Access to State and Local Records
June 2016: We are pleased to announce the endorsement of the Joint Statement by the Records and Preservation Access Committee. The Records Preservation and Access Committee (RPAC) is sponsored by the Federation of Genealogical Societies, the National Genealogical Society, and the International Association of Jewish Genealogical Societies, and supported by the Association of Professional Genealogists (APG), the Board for Certification of Genealogists (BCG), the American Society of Genealogists (ASG), and the International Commission for the Accreditation of Professional Genealogists (ICAPGen).
NHPRC Draft Strategic Plan Comments
Approved Plan, 2016
Submitted by CoSA to NHPRC January 28, 2016.
Submitted by CoSA to NHPRC in September 2015.
A New Librarian of Congress: Qualities of a Successful Candidate
Joint Statement on Conducting Public Business in Non-Government Email Accounts
The Council of State Archivists, the National Association of Government Archives and Records Administrators (NAGARA), and the Society of American Archivists (SAA) have issued a joint statement on the use of non-government email accounts for conducting public business.
Issue Brief: Adequate Funding of Government Archives and Archival Programs
Digital Access Partnerships
A number of nonprofit and for-profit entities are actively pursuing contracts with state and local archives to allow them to digitize public records in order to make these records available online. The Council of State Archivists has developed a Statement on Digital Access Partnerships to provide guidance to government archivists who are negotiating these contracts in order to ensure that their provisions reflect the long-term best interests of the records and their users.
Sale of Public Records on eBay
The Council of State Archivists has noted with concern the frequency with which state and local government records are offered for sale. CoSA is renewing its efforts to provide guidance to state and local government agencies and to the public in order to clarify laws and ensure that government records are handled properly.
Statements in Support of State Archives
History Relevance Campaign
The History Relevance Campaign is a diverse group of history professionals posing questions about what makes the past relevant today. The Campaign serves as a catalyst for discovering, demonstrating, and promulgating the value of history for individuals, communities, and the nation.