Ingest / Accessioning

One of the main goals of State Archives is to ingest and process materials. When these materials are digital additional tools or processes must be used to capture required information.

The tools listed here may assist with possible ingest workflow processes, accessioning processes, or following best practices for handling digital materials.

  • Bag-It / Bagger: Bag-It is a file packaging specification and tool that can be used to transfer materials from one location to another.  The packages, or Bags, that are created include file manifests and checksums for all of the Bag contents. The North Carolina State Archives created a user guide on how to install and use BagIt. Other guides have been written by Carleton College and the Minnesota State Archives.
  • [Duke] Data Accessioner: Created for and by the Duke University Libraries, the Duke Data Accessioner can be used to capture metadata during file transfer from one location to another.  Using the adaptors for DROID and JHOVE and the metadata managers associated with the Accessioner, file level metadata is captured and recorded in an XML file. The Accessioner identifies file formats, validates them, and if using the Duke PREMIS metadata manager, records the MD5 hash value for each file. Additional instructions, background information, and other resources can be found on Duke's website. While exploring the functionality of the Duke Data Accessioner, the Minnesota State Archives wrote a basic user guide.  The University of Minnesota created a guide for Data Accessioner V1.0.0 in October 2014.
  • Forensic Workstations: Best practices of ingesting and processing electronic records may include the use of a forensic workstation which protects the metadata of the files being looked at from inadvertently being changed. The University of Hull wrote a guide on how they use a forensic workstation.
  • Remove Empty Directories: This program identifies and deletes (based on chosen settings) empty directories of a set location. This tool can be run on a single directory, an external hard drive, or a full computer to assist with data clean up before ingesting and accessioning digital materials. The University of Minnesota Libraries wrote a guide for how one might use the program.
  • Tableau Write Blockers: A write blocker is a tool that can assist with processing electronic records by protecting the file metadata from being over written. The University of Hull wrote a guide on two write blockers they have and instructions on how to use them.

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