Updated Joint Statement on Use of Non-Government Email Released
Nov 18, 2019
The Council of State Archivists (CoSA), the National Association of Government Archives and Records Administrators (NAGARA), the Regional Archival Associations Consortium (RAAC), and the Society of American Archivists (SAA) have reviewed and revised their Joint Statement on Conducting Public Business in Non-Government Email Accounts, originally published in June 2015. This revision underscores the organizations’ mutual preference for clear, transparent, and dedicated government accounts for all electronic communication while also addressing that there are circumstances in which public employees will use commercial email, messaging, and other communication services. The statement emphasizes that in theses instances, the government employee has a mandatory obligation to take reasonable steps to forward or copy the communication to a government account.
The statement reiterates the call for the United States Congress, and all levels of legislative government, to “pass strong and comprehensive records management laws and regulations that take into account newer forms of communications technologies as a means for conducting government business.”
Support for the revision of this statement was provided by the Institute of Museum and Library Services (IMLS) through a National Leadership Grant to the Council of State Archivists (CoSA) for Archives Collaborating and Cooperating with External Strategic Stakeholders (ACCESS), a project of the State Electronic Records Initiative (SERI).