Authority and services for records within each branch of government, state colleges and universities, local governments, and nongovernment repositories

Section 5: Archives Holdings (Excel file)

Current total lin/cu ft of archives holdings

Comparisons with holdings in FY86, FY92, FY94

State & local govt and nongovernment records held by media

Extent to which functions of state govt are represented

Section 6: Records Center Holdings and Services (Excel file)

Provisions for temporary storage of nonpermanent records, including existence of state records center

Total volume of records held by state records center

Total volume added to or removed from records center

Total number of retrievals

Section 7: Description and Access (Excel file)

Volume of state archives holdings arranged and described

Percentage of total holdings described from basic to detailed levels

Availability of finding aids on paper and online

Section 8: Reference in the State Archives (Excel file)

Number of reference requests via mail, email, in person, phone, online

Website unique visitors and length of stay

Availability of records via the Internet

Performance standards for reference requests

Section 9: Preservation Activities and Policies (Excel file)

Conservation treatments performed

Agency preservation plans

Statewide preservation plans

Microfilm and digital images as permanent preservation media

Section 10: Facilities (Excel file)

Environmental and security controls in state archives building

Environmental and security controls in state records center

Section 11: Disaster Planning (Excel file)

Agency disaster plans

Statewide disaster plans

Disaster response teams

Section 12: Planning and Evaluation (Excel file)

Strategic plans

Records-related initiatives planned in next 3 years

Three most important issues (Q12.8)

Section 13: SHRAB Organization and Administration (MSWord document)

Existence and governing authority of SHRAB

Bylaws

Other responsibilities assigned to SHRAB

Funds received from grants or other sources

Allocations of funding

FTEs devoted to SHRAB activities

Outreach and publicity activities

Grant review procedures

Sustainability of NHPRC-funded programs

SHRAB website

Section 14: Outreach and Public Education (MSWord document)

Workshops, conferences, tours, newsletters, programs/services for teachers

Recognition of agency and/or SHRAB

Awards program sponsored by agency and/or SHRAB

Press and public relations activities