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CoSA Survey and Program Development Project, 2004-2005

Data Review

CoSA staff are currently processing the responses to the survey.

State archivists and records managers who responded may log in to review the data compiled to date.

Full access to the data will be provided to the public after the state archivists and records managers have had a chance to review and verify the accuracy of the data


In 2004 and 2005, CoSA is conducting an in-depth survey and assessment of state archives and records programs and the State Historical Records Advisory Boards (SHRABs) in each state and territory.

This project will build on previous surveys and reports conducted by COSHRC and other organizations to document current conditions and needs. It will also be used to create a system for regularly assessing state archival programs, measuring progress and effectiveness, and articulating a national strategic direction to ensure preservation of and access to our nation's historical records.

About the Project (including planned products, goals, Survey Management Team members)

The project is supported by a grant from the National Historical Publications and Records Commission.

Survey Data Collection Process

Each State Archivist and State Records Manager was mailed a paper copy of the survey, instructions, and a unique password for online data entry on Thursday, December 2, 2004. States were originally asked to respond by Friday, January 7, but the deadline was later extended to March 4, 2005.

Each state was provided with the following items which may be downloaded as PDF for reference:

Cover letter
Survey form (paper version)

After the survey was launched, we also provided the following additional guidance in a series of email communications:

Additional guidance