Thursday, July 21
10:30 am – Noon
Plenary Session
Address by Dr. Allen Weinstein, Archivist of the U.S.
1:30 – 3:00 pm
COSHRC Incubator
Session
C-1: The National Archives and the States: Working Together
In his investiture remarks, Allen Weinstein reached out to the states
and localities, saying that “NARA’s doors are now wide open
to serious joint efforts on programs, training, and other areas of concern.”
During this incubator session, senior managers from NARA will engage
in a dialogue with attendees about how the states can work more closely
with the National Archives on issues of common concern.
3:45 – 5:15pm
COSHRC Incubator Session
C-4: National Initiative for State-Based Funding
Facilitator: Kathleen D. Roe, President, COSHRC.
Momentum continues to build for an initiative
to increase substantially the amount of federal funds available for
archives and record programs nationwide. The envisioned program would
be administered by a state agency with most of the funds being regranted
to public and private entities throughout each state. Participants will
discuss the work that has been done over the past year to further define
specific parameters for such a state-based funding program for archives
and records based on discussions at last year's annual meeting. Next
steps for advancing this program will be identified. NHPRC staff will
participate to provide their perspectives on program and implementation.
Background materials will be posted on the COSHRC website in advance
to support the discussion.
Friday, July 22
7:00 - 8:30 am
Orientation Breakfast
for Newly Appointed State Archivists and State Coordinators and those
attending their first COSHRC annual meeting.
Invitations to this breakfast will be extended to all who are attending
their first COSHRC/NAGARA meeting since being appointed state archivist
and/or state coordinator.
8:30 - 10:00 am
C-7: What Do the Numbers
Tell Us?
Facilitators: Peter Gottlieb, Wisconsin Historical Society; Tracey Berezansky,
Alabama Department of Archives and History
COSHRC recently completed the first comprehensive
survey of state archives and records programs in a decade. Two other
major surveys, the A*CENSUS (Archival Census and Education Needs Survey
in the U.S.) sponsored by the Society of American Archivists and the
Heritage Health Index sponsored by Heritage Preservation, have collected
detailed information about individual archivists and the collections
held by archival repositories nationwide. Participants in this session
will discuss what we have learned from these surveys and, more important,
what actions we need to take in response as individuals, organizations,
and a profession. Before coming to Richmond, be sure to review reports
from the surveys that will be posted on the COSHRC website.
2:00 – 6:00 pm
COSHRC Annual Business
Meeting and Work Session
COSHRC Work Session
Presentation of SHRAB Members' Orientation Program
Survey of State Archives and SHRABs Follow-Up
COSHRC Business Meeting
NHPRC advocacy update
Bylaws revisions
Election of board members
Report from NHPRC
Report on NDIIPP by Bill LeFurgy, Library of Congress
Update on COSHRC task forces and initiatives:
Governors’ Records, eBay sales of government records
Saturday, July 23
9:00am – Noon
W-1 Grants: Competitive
Proposals, Effective Administration
Presenters: Richard Cameron, NHPRC
For archivists, records administrators, and
curatorial staff with responsibility for historical documents, grant
funding is an important resource that can enable them to undertake special
projects, enhance existing programs, and improve the professional quality
of both individuals and institutions. This workshop will focus on the
preparation of competitive grant proposals and grant administration.
Among the topics to be addressed are information gathering; the interests
of funding agencies; the components of project and proposal development;
eligibility versus competitiveness; and project management. Participants
will learn how to deal with such specifics as developing a plan of work
and budget, identifying and recruiting staff, and developing a good
working relationship with the funding agency. Although the workshop
will be conducted by a staff member from the National Historical Publications
and Records Commission and will focus on archival projects, the skills
that will be taught are applicable to a wide range of grant-funding
agencies and types of projects. One or two experienced grant recipients
will also be invited to comment. The workshop will feature formal presentations,
open discussion, and group exercises.
W-2 Basics of Archives:
Train-the-Trainer Workshop
Presenters: Kathleen Roe, New York State Archives;
Charlie Arp, Battelle Records Management
The “Basics of Archives” continuing
education (BACE) course targets individuals who work with archival materials
in museums or historical societies but have little formal training in
archives management and practices. All state archives received free
workshop training materials from the BACE project earlier this year
including PowerPoint slides, instructor's guide, participant's workbook,
CDs, pre- and post workshop assessments, and publicity materials. This
two-hour train-the-trainer session will review the BACE training materials
and discuss the best way to use them.
