Development and execution of a plan to promote the IPER project and recruit students will ideally be a joint effort of each state and territory's Leadership Team and Instructional Team.

Factors to consider in developing a promotion plan:

Which groups are the most important to reach with IPER training?
What channels now exist for communicating with the target audiences (e.g., conferences, listservs, newsletters)?
Are there places that state and local government employees typically look for training (e.g., local government association conferences, state employee training programs) and, if so, can the IPER training be integrated with it?
Are there certification programs that would provide credit for participation in IPER training thereby increasing the incentive to participate?

PROMOTIONAL MATERIALS

Download to print yourself

The IPER Staff has developed a number of flyers and information sheets that you are welcome to download, print, and distribute. You can assemble the materials in orange pocket folders purchased from Quill office supply, then place an IPER label on the front (printed on Avery 5164).

Identifying Essential Records (with orange triangle)
Provides categories of essential records and examples of each.
(PDF, 56KB)

Introduction to Records and Information Management
Describes the short introductory course designed as a prerequisite for the two main IPER courses. Back of the flyer briefly describes the other two courses and the Resource Center. Learn more about the course here.
(PDF, 139KB)

"Get PReP-ed for Your Next Emergency" flyer
Print on Astrobrights Cosmic Orange paper and attach a Pocket Response Plan Tyvek envelope to each sheet with double stick tape, repositionable glue stick, or Takkon dots, if desired. (PDF, 79KB)

PReP templates:

State archives (Word doc, 63KB)

Government agencies (Word doc, 60KB)

WESTPAS version for libraries, museums, other cultural organizations
(Word doc, 29KB)

Toolkit for Emergency Preparedness
Highlights resources from a number of sources of value for records-related preparedness

Rescuing Family Records flyer
Describes this manual, for sale by CoSA, that helps individuals and families secure their records. Print on 8.5"x11" paper, then cut in half. (PDF, 105KB)

Protecting Essential Records from Disasters: A Municipal Action Guide (March 2009). Prepared by IPER chair, David W. Carmicheal, and CoSA Local Government Task Force member, Lisa C. Johnston, for the National League of Cities.

Articles prepared by IPER Project members for publication in journals and newsletters that reach practitioners in a wide range of disciplines.

Order from IPER office

We also have items that we have had commercially printed and can ship to you. We can supply reasonable quantities for just the cost of shipping and larger quantities at discounted rates to IPER teams.
Contact iper@statearchivists.org or call 678-364-3806 for details.


"Safeguarding a Nation's Identity" 8-page executive summary of CoSA's Emergency Preparedness Initiative report, November 2006. Presents major findings from assessments of records preparedness completed by all 50 states; outlines action steps which include "increase education, training, awareness, and drills," that ultimately led to the IPER project; and portrays the variety of threats to records through numerous photos.

"Why Records Matter" bookmarks The photo at the top is City Hall in Pass Christian, Mississippi, destroyed by Hurricane Katrina. The text summarizes why it is important to protect records from damage or destruction. (Bookmarks measure 8.5"x2.2", printed on white cover stock)	Front	Back