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Information Resources on Archives and Records Administration
for State and Local Governments
Links to resources on state archives and records program Web sites

Note: If any state archives or records administrators know of additional documents that should be listed here,
please email information to CoSA staff at info@statearchivists.org.
Updated April 29, 2008

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General Schedules for State Records

Back to Scheduling and Disposition of Records | See also General Schedules (Local)

Alaska

Connecticut
Records Retention Schedules for State Agencies
http://www.cslib.org/publicrecords/retstate.htm

Delaware
General Records Retention Schedules
 http://archives.delaware.gov/govsvcs/general_records_retention_schedules/index.shtml

  • Personnel Records
  • Administrative Records
  • Electronic Records
  • Accounting and Financial Records

Florida
General Records Schedules
http://dlis.dos.state.fl.us/recordsmgmt/gen_records_schedules.cfm

  • State Government Agencies (Schedule GS1-S)
  • Local Government Agencies (Schedule GS1-L)
  • Law Enforcement Records Schedule (Schedule GS2)
  • Supervisors of Elections Schedule (Schedule GS3)
  • Public Health Care Facilities and Providers Schedule (Schedule GS4)
  • Universities and Community Colleges (Schedule GS5)
  • Building Departments (Schedule GS6)
  • Public Schools Pre-K-12, Adult & Vocational/Technical Schedule (Schedule GS7)
  • Fire Department Records Schedule (Schedule GS8)
  • State Attorneys Schedule (Schedule GS9)
  • Public Defenders' Records Schedule (Schedule GS10)
  • Clerks of Court Records Schedule (Schedule GS11)
  • Property Appraisers Schedule (Schedule GS12)
  • Tax Collectors' Records Schedule (Schedule GS13)
  • Public Utilities Schedule (Schedule GS14)
  • Public Libraries Schedule (Schedule (GS15)

Georgia

Indiana
General Retention Schedule
http://www.in.gov/icpr/records_management/grsindex.html

  • Administrative Records (General Schedule)
  • Basic Accounting Records (General Schedule)
  • GRHIS-1, GRLEG-1, GRAAA-1: (General Schedule)
    Historical Data on State Buildings,
    Agency Legal Files, Administrative Orders and Procedures
  • Medical Records (General Schedule)
  • Miscellaneous Records (General Schedule)
  • Personnel Records (General Schedule)
  • Public Records (General Schedule)
  • Video-Film and Photographic Records (General Schedule)

Kansas
General Records Retention/Disposition Schedule
http://www.kshs.org/government/records/stategovt/stategeneralretentionschedule.htm

Kentucky
State Records Schedules
http://www.kdla.ky.gov/recmanagement/stateschedule.htm

  • Auditor of Public Accounts (Approved March 2001)
  • General Schedule for Electronic and Related Records
  • General Schedule for State Agencies (Updated October 2004 - Employee Suggestion File)
    (Approved December 2003)
  • Governor's Office (Approved March, 1994)
  • Kentucky Higher Education Student Loan Corporation (Approved December 1999)
  • Department of Insurance (Approved June 1990)
  • Judicial Branch Court of Justice (Approved December 1996)
  • Department of Law (Approved June 2000)
  • Revenue Cabinet (Approved March 2000)
  • Secretary of State (Approved June 1996)
  • Veterans' Affairs (Approved December 2001)

Massachusetts
Statewide Records Retention Schedule
http://www.sec.state.ma.us/arc/arcrmu/rmurds/0707.doc

Maine
General Schedules for Records Common to All or Most Agencies
http://www.maine.gov/sos/arc/records/schedules/general.htm

  • Schedule 1, Vendor Series
  • Schedule 2, Accounting Series
  • Schedule 3, Payrolls and Authorizations
  • Schedule 4, Income Series
  • Schedule 5, Budget Series
  • Schedule 6, Financial Order Series
  • Schedule 7, Attorney General Opinions Series
  • Schedule 8, Inventory Series
  • Schedule 9, Records Management Series
  • Schedule 10, Personnel Series
  • Schedule 11, MFASIS Reports
  • Schedule 12, Minutes of Meetings
  • Schedule 13, State Agency Correspondence
  • Schedule 14, Rules Adopted by State Agencies
  • Schedule 15, Quality Management Records
  • Administrative & Financial Services
  • Agriculture
  • Attorney General
  • Audit
  • Conservation
  • Corrections
  • Defense & Veterans’ Services
  • Economic & Community Development
  • Education
  • Environmental Protection
  • Executive
  • Human Services
  • Independent Agencies – Advisory
  • Independent Agencies – Regulatory
  • Independent Agencies – Other
  • Independent Agencies – Not State
  • Inland Fisheries & Wildlife
  • Labor
  • Legislature (including Law & Legislative Reference Library)
  • Marine Resources
  • Mental Health, Mental Retardation and Substance Abuse Services
  • Professional & Financial Regulation
  • Public Safety
  • Public Utilities Commission
  • Secretary of State
  • Transportation
  • Treasury

Mississippi

Missouri

Nebraska

Nevada

  • General Records Retention
    http://dmla.clan.lib.nv.us/docs/nsla/records/state.htm
    • General Administrative Budget - Legislative
    • General Administrative Correspondence - Program Administration
    • General Administrative Legal Regulations Security
    • General Boards - Public Bodies
    • General Electronic Mainframe
    • General Electronic Personal Computers
    • General Electronic Security
    • General Fiscal
    • General Grant Records
    • General Hazardous Materials
    • General Health Related Records
    • General Licensing Agencies
    • General Personnel
    • General Property Management
    • General Voter Registration
  • Agency Specific Schedules
    http://dmla.clan.lib.nv.us/docs/nsla/records/AgencySpecific.htm

New Mexico

New Jersey
New Jersey Administrative Code Title 15
Department of State Chapter 3 Records Management

New York
General Retention and Disposition Schedule for New York State Government Records, effective April 2002.
http://www.archives.nysed.gov/a/records/mr_pub_genschedule.shtml

From the State of New York Unified Court System
Office of Courts Administration:

Ohio
State Agency General Schedule and Searchable Agency Retention Schedules http://apps.das.ohio.gov/rims/General/General.asp

Rhode Island
General Records Schedules
http://www.sec.state.ri.us/Archives/general_schedules

South Carolina
Administrative General Schedules:
http://arm.scdah.sc.gov/general

Utah
General Retention Schedules
http://www.archives.state.ut.us/main/index.php?module=Pagesetter&func=viewpub&tid=1&pid=207

Virginia
General Records Retention and Disposition Schedules for State Agencies
http://www.lva.lib.va.us/whatwedo/records/sched_state/index.htm

Washington
General Records Retention Schedule for Agencies of Washington State Government
http://www.secstate.wa.gov/archives/gs.aspx

Wisconsin
General Schedules
http://www.doa.state.wi.us/docs_list.asp?doccatid=7

Budget and Related General Record Schedule
Common Records in Wisconsin State Government General Schedule
Data Security and Related Records General Schedule
Fiscal & Accounting General Schedule
Fiscal & Accounting Related Records General Schedule
Forms General Schedule
Library Operations General Schedule
Library Operations General Schedule - PDF
Mail & Messenger Services General Schedule
Mail & Messenger Services General Schedule - PDF
Motor Vehicle Management Records General Schedule
Payroll & Related General Schedule
Personnel and Related Records General Schedule
Purchasing & Procurement General Schedule
Records Management General Schedule
Records Retention Schedule for Wisconsin School Districts
Workers Compensation General Schedule

Wyoming

Back to Scheduling and Disposition of Records | See also General Schedules (Local)

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Questions or concerns? Contact CoSA at info@statearchivists.org.
Last updated: April 29, 2008 .