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Information Resources on Archives and Records Administration
for State and Local Governments

Links to resources on state archives and records program Web sites

Note: If any state archives or records administrators know of additional documents that should be listed here,
please email information to CoSA staff at info@statearchivists.org.
Updated October 24, 2011

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Retention and Disposition Schedules for State Records

See also Records Schedules for Local Government Records

Alabama

Arizona

Arkansas

Alaska

California

Colorado

Connecticut

Delaware

District of Columbia

General Records Retention Schedule
http://os.dc.gov/os/cwp/view,a,1207,q,640755.asp

Florida

  • Services for Records Managers: About Records Management
    http://dlis.dos.state.fl.us/index_RecordsManagers.cfm
  • General Records Schedules
    http://dlis.dos.state.fl.us/recordsmgmt/gen_records_schedules.cfm
    • State Government Agencies (Schedule GS1-S)
    • Local Government Agencies (Schedule GS1-L)
    • Law Enforcement Records Schedule (Schedule GS2)
    • Supervisors of Elections Schedule (Schedule GS3)
    • Public Health Care Facilities and Providers Schedule (Schedule GS4)
    • Universities and Community Colleges (Schedule GS5)
    • Building Departments (Schedule GS6)
    • Public Schools Pre-K-12, Adult & Vocational/Technical Schedule (Schedule GS7)
    • Fire Department Records Schedule (Schedule GS8)
    • State Attorneys Schedule (Schedule GS9)
    • Public Defenders' Records Schedule (Schedule GS10)
    • Clerks of Court Records Schedule (Schedule GS11)
    • Property Appraisers Schedule (Schedule GS12)
    • Tax Collectors' Records Schedule (Schedule GS13)
    • Public Utilities Schedule (Schedule GS14)
    • Public Libraries Schedule (Schedule (GS15)

Georgia

Hawai`i

Idaho

  • Records Retention Schedules
    http://adm.idaho.gov/purchasing/record_cnt.htm
    • Administrative Records Retention Schedule
    • Boards And Commissions Retention Schedule
    • Budget Records Retention Schedule
    • Cartographic Records Retention Schedule
    • Communication Records Retention Schedule
    • Data Processing Retention Schedule
    • Facility Management Retention Schedule
    • Financial Records Retention Schedule
    • Human Resources Retention Schedule
    • Informational Service Agency Retention Schedule
    • Law Enforcement Retention Schedule
    • Motor Vehicle Retention Schedule
    • Payroll Records Retention Schedule
    • Property Records Retention Schedule
    • Public Affairs Retention Schedule
    • Purchasing Records Retention Schedule
    • Security Services Records Retention Schedule
    • Social Services - Welfare Records Retention Schedule
  • Agency-Specific Records Retention Schedules
    • Department of Agriculture
    • Department of Parks and Recreation
    • State Board of Education
      • Agency-Specific Records Retention Schedules
      • Higher Education Records Retention Schedule

Illinois

Indiana

  • General Retention Schedule
    http://www.in.gov/icpr/records_management/grsindex.html
    • Administrative Records (General Schedule)
    • Basic Accounting Records (General Schedule)
    • GRHIS-1, GRLEG-1, GRAAA-1: (General Schedule)
      Historical Data on State Buildings,
      Agency Legal Files, Administrative Orders and Procedures
    • Medical Records (General Schedule)
    • Miscellaneous Records (General Schedule)
    • Personnel Records (General Schedule)
    • Public Records (General Schedule)
    • Video-Film and Photographic Records (General Schedule)
  • Proper Records Destruction
    http://www.in.gov/icpr/files/destruction.pdf

Iowa

Kansas

Kentucky

  • General Schedule for Electronic and Related Records
    http://www.kdla.ky.gov/recmanagement/schedules/erecordsgeneral.pdf
  • State Records Schedules
    http://www.kdla.ky.gov/recmanagement/stateschedule.htm
    • Accountancy, Board of (Approved June 1992)
    • Agricultural Policy, Governor's Office of (updated December 2006)
    • Agriculture, Department of (Approved October 1975) |
    • Alcoholic Beverage Control (Approved December 2006)
    • Architects, Board of (Approved April 1980)
    • Attorney General (Approved June 2000)
    • Auctioneers, Board of (Approved June 2002)
    • Auditor of Public Accounts (Approved March 2001) |
    • Barbering, Board of (Approved December 1990)
    • Budget Director, Office of the State (Approved September 1992)
    • Charitable Gaming, Office of (Approved December 1999)
    • Children with Special Health Care Needs, Commission for (Approved June 2008)
    • Chiropractic Examiners, Board of (Approved December 2007 – Updated June 2008)
    • Claims, Board of (Approved December 2006)
    • Office of the Commonwealth's Attorney (Approved September 1989)
    • Corrections, Department of (Updated June 2007)
    • Crime Victims Compensation Board (Approved December 2006)
    • Criminal Justice Training, Department of (Approved July 1982)
    • Deaf and Hard of Hearing, Commission on the (Approved September 2005)
    • Dentistry, Board of (Approved September 1996) |
    • Drug Control Policy, Office of (Approved September 2008)
    • Economic Development (Approval dates vary)
    • Education, Department of (Approved April 1981 – Updated June 2008)
    • Education Professional Standards Board (Approved April 1981) |
    • Educational Television Authority, Kentucky (Approved September 1995)
    • Election Finance, Registry of (Approved September 1988)
    • Elections, Board of (Approved September 1978)
    • Electronic and Related Records, General Schedule for (updated March 2006)
    • Embalmers and Funeral Directors, Board of (Approved September 1977)
    • Engineers and Land Surveyors, Board of (Approved June 1978)
    • Environmental Education Council (Approved June 2006)
    • Environmental Protection, Department for (Approved June 2006) |
    • Executive Branch Ethics Commission (Approved December 1994) |
    • Fair Board (Approved February 1977)
    • Finance and Administration Cabinet (Approved September 1983) |
    • Financial Institutions, Department of (Approved September 1999) |
    • Fish and Wildlife Resources, Department of (Approved March 2009)
    • General Schedule for State Agencies (Updated December 2008) (Approved December 2003)
    • Governor's Office (Approved March, 1994) |
    • Governor’s Scholars Program (Approved March 1984)
    • Hairdressers and Cosmetologists, Board of (Approved March 2009)
    • Higher Education Assistance Authority (Approved December 1991)
    • Higher Education Student Loan Corporation, Kentucky (Approved December 1999)
    • Historical Society (Approved January 1976)
    • Horse Park (Approved March 1989)
    • Horse Racing Authority (Approved December 2006)
    • Housing Corporation, Kentucky (Approved December 2005)
    • Human Rights Commission (Approved June 1978)
    • Insurance, Office of (Approved June 2005)
    • Justice and Public Safety Cabinet (Updated December 2006)
    • Juvenile Justice, Department of (Approved December 2008)
    • Kentucky State Treasury (Approved September 1989)
    • Labor Cabinet (Approved September 1998)
    • Landscape Architects, Board of (Approved June 1978)
    • Legislative Ethics Commission (Approved September 1994)
    • Legislative Research Commission (Approved December 1988)
    • Libraries and Archives, Department for (Updated December 2008) (Approval Dates vary)
    • Local Government, Department for (Approved June 12, 2008)
    • Lottery Corporation (Approved December 1990)
    • Medicaid Services, Department For (Approved June 1991)
    • Medical Licensure, Board of (Approved March 13, 2008)
    • Mental Health and Mental Retardation Services, Department for (Approved June 2006)
    • Military Affairs, Department of (Approved October 1982 – Updated June 2008)
    • Natural Resources, Department for (Approval dates vary by Division)
    • Nursing, Board of (Approved March 2006) |
    • Occupations and Professions, Division of (Approval date varies by Board)
    • Office of the Ombudsman, Cabinet for Health and Family Services (Approved March 13, 2008)
    • Optometric Examiners, Board of (Approved March 2007)
    • Parole Board (Approved December 1994) |
    • Personnel Board (Approved September 1995)
    • Personnel Cabinet (Approved June 1995)
    • Pharmacy, Board of (Approved June 1994)
    • Physical Therapy, Board of (Approved March 2008)
    • Podiatry, Board of (Approved September 1977)
    • Postsecondary Education, Council on (Approved June 1977)
    • Public Advocacy, Department of (Approved September 1980)
    • Public Health, Department for (Approved June 2006)
    • Public Service Commission (Approved December 1980)
    • Retirement Systems, Kentucky (Approved June 1988)
    • Revenue, Department of (Approved March 2000 - Updated March 2009) |
    • Secretary of State (Approved June 1996) |
    • State Police (Approved January 1983 - updated March 2009) |
    • State University Model (updated March 2009) The State University Model Records Retention Schedule applies to Kentucky’s public universities and to KCTCS institutions. Certain universities have posted versions of this schedule on their respective websites reflecting differences in nomenclature for certain scheduled records. Retention periods should not differ. If university personnel have questions, they should contact the appropriate records officer on their campus.
    • Tax Appeals, Board of (Approved June 1991)
    • Teachers’ Retirement System (Approved March 1981)
    • Transportation Cabinet (Approved April 1981 – Updated March 13, 2008)
    • Travel, Department of (Approved June 1980)
    • Veterans' Affairs (Approved December 2001)
    • Workforce Investment, Department for (Approval dates vary)

Louisiana

Massachusetts

Maine

  • Agency-specific Schedules
    http://www.maine.gov/sos/arc/records/schedules/agency.htm
  • General Schedules for Records Common to All or Most Agencies
    http://www.maine.gov/sos/arc/records/state/gensched2.html
    • Schedule 1, Vendor Series
    • Schedule 2, Accounting Series
    • Schedule 3, Payrolls and Authorizations
    • Schedule 4, Income Series
    • Schedule 5, Budget Series
    • Schedule 6, Financial Order Series
    • Schedule 7, Attorney General Opinions Series
    • Schedule 8, Inventory Series
    • Schedule 9, Records Management Series
    • Schedule 10, Personnel Series
    • Schedule 11, MFASIS Reports
    • Schedule 12, Minutes of Meetings
    • Schedule 13, State Agency Correspondence
    • Schedule 14, Rules Adopted by State Agencies
    • Schedule 15, Quality Management Records
    • Administrative & Financial Services
    • Agriculture
    • Attorney General
    • Audit
    • Conservation
    • Corrections
    • Defense & Veterans’ Services
    • Economic & Community Development
    • Education
    • Environmental Protection
    • Executive
    • Human Services
    • Independent Agencies – Advisory
    • Independent Agencies – Regulatory
    • Independent Agencies – Other
    • Independent Agencies – Not State
    • Inland Fisheries & Wildlife
    • Labor
    • Legislature (including Law & Legislative Reference Library)
    • Marine Resources
    • Mental Health, Mental Retardation and Substance Abuse Services
    • Professional & Financial Regulation
    • Public Safety
    • Public Utilities Commission
    • Secretary of State
    • Transportation
    • Treasury

Maryland

Michigan

Minnesota

Mississippi

Missouri

Montana

Nebraska

Nevada

New Hampshire

New Jersey

New Mexico

New York

From the State of New York Unified Court System
Office of Courts Administration:

North Carolina

North Dakota

Ohio

Oklahoma

Oregon

Pennsylvania

Rhode Island

South Carolina

Texas

Utah

State Agency General Records Retention Schedule
http://archives.utah.gov/recordsmanagement/grs/stgrslist.html

Agency Specific Schedules

Vermont

Virginia

Washington

West Virginia

Records Management Program, Manual of Procedures,
Part II Retention and Disposition Scheduling

http://www.state.wv.us/ot/RM_RetentionandDisposal.pdf

Wisconsin

  • Public Records Retention Study
    http://www.doa.state.wi.us/docview.asp?docid=6805&locid=2
  • General Schedules
    http://www.doa.state.wi.us/docs_list.asp?doccatid=7&locid=2

    Budget and Related General Record Schedule
    Common Records in Wisconsin State Government General Schedule
    Data Security and Related Records General Schedule
    Fiscal & Accounting General Schedule
    Fiscal & Accounting Related Records General Schedule
    Forms General Schedule
    Library Operations General Schedule
    Library Operations General Schedule - PDF
    Mail & Messenger Services General Schedule
    Mail & Messenger Services General Schedule - PDF
    Motor Vehicle Management Records General Schedule
    Payroll & Related General Schedule
    Personnel and Related Records General Schedule
    Purchasing & Procurement General Schedule
    Records Management General Schedule
    Records Retention Schedule for Wisconsin School Districts
    Workers Compensation General Schedule

Wyoming

See also General Schedules (Local)

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Questions or concerns? Contact CoSA at info@statearchivists.org.
Last updated: October 24, 2011 .