| Information
Resources on Archives and Records Administration |
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Updated
March 24, 2010
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Records Schedules for Local Government Records
See also Records Schedules for State Records
- Local Government agencies with approved RDAs
http://www.archives.alabama.gov/officials/localrda.html
- Local Government Schedule
http://www.archives.state.ak.us/pdfs/records_management/local_gov_schedule.pdf
- Model School District Schedule
http://www.archives.state.ak.us/pdfs/records_management/model_schedule_for_schools.pdf
- Records Retention and Disposition for Arizona Counties
http://www.lib.az.us/records/pdf/County_RD.pdf- Records Retention and Disposition for Arizona Municipalities
http://www.lib.az.us/records/pdf/Muni_RD.pdf
- Local Government Records Management Guidelines
http://www.sos.ca.gov/archives/local-gov-program/pdf/records-management-8.pdf
- Model Municipal Retention Schedule
http://www.colorado.gov/dpa/doit/archives/rm/MunicipalRMM/index.htm- 2009 Colorado Municipal Records Retention Schedule
http://www.colorado.gov/dpa/doit/archives/rm/MunicipalRMM/TOC.htm
- Records Retention Schedules for Towns, Municipalities, and Boards of Education.
http://www.cslib.org/publicrecords/retschedules.htm
- General Records Retention Schedule for Local Government
http://archives.delaware.gov/govsvcs/general_records_retention_schedules/index.shtml
- Medical Services
- Accounts Pay & Rec
- Audit
- Cash Records
- Communications
- Emerg Plan & Ops
- Grants
- Rcds Ret & Disposition
- Solid Waste
- Water & Wastewater
- Zoning
- Insurance
- Administration
- Electronic Records
- Bonds
- Elections
- Police
- Taxes
- Utilities
- Assessment
- Budget
- Libraries
- Payroll
- Personnel
- Parks and Rec
- Purchasing
- Planning
- General Records Schedules
http://dlis.dos.state.fl.us/recordsmgmt/gen_records_schedules.cfm
- Local Government Agencies (Schedule GS1-L)
- Law Enforcement Records Schedule (Schedule GS2)
- Supervisors of Elections Schedule (Schedule GS3)
- Public Health Care Facilities and Providers Schedule (Schedule GS4)
- Universities and Community Colleges (Schedule GS5)
- Building Departments (Schedule GS6)
- Public Schools Pre-K-12, Adult & Vocational/Technical Schedule (Schedule GS7)
- Fire Department Records Schedule (Schedule GS8)
- State Attorneys Schedule (Schedule GS9)
- Public Defenders' Records Schedule (Schedule GS10)
- Clerks of Court Records Schedule (Schedule GS11)
- Property Appraisers Schedule (Schedule GS12)
- Tax Collectors' Records Schedule (Schedule GS13)
- Public Utilities Schedule (Schedule GS14)
- Public Libraries Schedule (Schedule (GS15)
- Local Government Retention Schedules
http://www.sos.georgia.gov/archives/who_are_we/rims/retention_schedules/default.htm
- County Legislative Body’s Authority to Determine Disposition of County Records (HRS 46-43, County records)
http://www.capitol.hawaii.gov/hrscurrent/Vol02_
Ch0046-0115/HRS0046/HRS_0046-0043.HTM
- Brochure for local governments
http://www.idahohistory.net/records_brochure_1page.pdf
- Local Records Management Services
http://www.cyberdriveillinois.com/departments/archives/records_management/recman.html#Local Records Management Services
- Guide to Preservation and Destruction of Local Government Public Records
http://www.in.gov/icpr/records_management/pubs/preservaprint.pdf- Care of Indiana Public School Records: a retention schedule for basic school records
http://www.in.gov/icpr/records_management/pubs/schlrecd.html
- Local government records
http://www.iowasrc.org/images/files/retentionschedules_NEW.pdf- Resource Library for Local Government Record Keepers
http://www.culturalaffairs.org/shsi/archives/technical-assistance/ihrab/ihrab-brochures/resource-library-for-local-gov-record-keepers.html
- General Schedule
http://www.kshs.org/government/records/localgovt/localgeneralretentionschedule.htm- Office-specific schedules
http://www.kshs.org/government/records/localgovt/localofficespecificretentionschedules.htm
- Board of County Commissioners
- County Appraiser
- County Attorney
- County Clerk
- County Election Officer
- County Engineer/Planning
- County Health Department
- County Sheriff
- County Treasurer
- Emergency Management and Communications
- Noxious Weed Director
- Public Works
- Register of Deeds
- Local records services
http://www.kdla.ky.gov/recmanagement/local.htm- General Schedule for Electronic and Related Records
http://www.kdla.ky.gov/recmanagement/schedules/erecordsgeneral.pdf- Local Government Records Retention Schedules
http://www.kdla.ky.gov/recmanagement/localschedule.htm
- Area Development District
- County Attorney
- County Clerk
- County Coroner
- County Judge Executive
- County Sheriff
- County Treasurer
- General Schedule for Electronic and Related Records
- Jailer
- Lexington/Fayette Urban County Government
- Library District
- Local Government General Records
- Local Health Department
- Municipal Government
- Public School District (K - 12/Central Office)
- General Disposition Schedule for Local Government Records
http://www.maine.gov/sos/arc/records/local/index.html
- Records Management Guidance for State, County and Municipal Government
http://www.msa.md.gov/msa/intromsa/html/record_mgmt/homepage.html
- Disposal Schedules for Municipal Government
http://www.sec.state.ma.us/arc/arcrmu/rmurds/rdsmds.htm
- Accountant/Auditor (DS 6/82 rev. 11/92)
- Administration and Personnel (DS 23/89 rev. 5/93)
- Board of Assessors (DS 1/93 rev. 11/96)
- Board of Appeals (DS 21/85)
- Board of Health (DS 7/82 rev. 9/91)
- Building Inspector (DS 19/82 rev. 2/94)
- City Clerk (DS 3/86 rev. 9/95)
- Collector (DS 4/86)
- Conservation Commission (DS 18/82 rev. 1/92)
- Council on Aging (DS 27/93)
- Dept. of Public Works (DS 16/81 rev. 12/91)
- Fire Dept. (DS 10/80)
- Fire District (DS 11/80 rev. 2/91)
- Historic District Commission (DS 25/89 rev. 3/92)
- Historical Commission (DS 24/89)
- Licensing Board (DS 15/81)
- Planning Board (DS 22/85 rev. 1/91)
- Police Dept. (DS 14/81 rev. 2/96)
- Public Library (DS 28/96)
- Purchasing (DS 8/90)
- Retirement Board (DS 17/90 rev. 2/91)
- School Dept. (DS 20/84 rev. 9/91)
- Sealer of Weights and Measures (DS 13/79)
- Selectmen (DS 9/80)
- Shellfish Constable (DS 26/90)
- Town Clerk (DS 2/85 rev. 3/97)
- Treasurer (DS 5/82)
- Veterans' Service Agent (DS 12/81)
- General Records Schedules for Local Government Offices
http://www.michigan.gov/dmb/0,1607,7-150-9141_21738_31548-56101--,00.html
- Minnesota General Records Retention Schedule for Counties
http://www.mnhs.org/preserve/records/docs_pdfs/mncounties_entireschedule.pdf- Information leaflets on specific types of government records
(available as separate PDF files)
http://www.mnhs.org/preserve/records/recser.html#guides
- Township Records information leaflet
- School District Records information leaflet
- Records of the County Superintendent of Schools information leaflet
- Municipal Records information leaflet
- Law Enforcement Records information leaflet
- County Auditor Records information leaflet
- Public Library Records information leaflet
- Records of Public Health Care Facilities information leaflet
- Records of Heritage Preservation Commissions information leaflet
- Watershed District and Soil and Water Conservation District Records information leaflet
- Records Retention Schedules for Mississippi Local Government
http://www.mdah.state.ms.us/recman/schedulemain.php
- Local Records Retention Manuals
http://www.sos.mo.gov/archives/localrecs/schedules/l
Local Record Forms and Retention Schedules
http://sos.mt.gov/Records/Local_Forms.asp
- Records Retention and Disposition Schedules
http://www.sos.ne.gov/records-management/retention_schedules.html
- Local Government Records Management
http://nsla.nevadaculture.org/index.php?option=com_content&task=view&id=508&Itemid=419- Local Governments Records Manuals
http://nsla.nevadaculture.org/dmdocuments/lgrmprogrammanual2010.pdf- Local Records Retention Schedules
http://nsla.nevadaculture.org/dmdocuments/2010lg_retentionschedule.pdf
- Municipal Records Board
http://www.sos.nh.gov/archives/NH_MRB.html
- County and Municipal Agency General Records Retention Schedules
http://www.njarchives.org/links/retention.html#gs- Individual County & Local Record Series Description & Series
http://www.njarchives.org/links/retention.html#cls- Individual Educational Record Series Description & Series
http://www.njarchives.org/links/retention.html#eds
- Local Government Records Retention and Disposition Schedules
http://www.nmcpr.state.nm.us/nmac/_title01/T01C019.htm
- From the New York State Archives
http://www.archives.nysed.gov/a/records/mr_retention.shtml
- Records Retention and Disposition Schedule CO-2 for use by counties
http://www.archives.nysed.gov/a/records/mr_pub_co2_part1.shtml- Records Retention and Disposition Schedule ED-1 for use by school districts,
BOCES, county vocational education and extension boards,
and teacher resource and computer training centers
http://www.archives.nysed.gov/a/records/mr_pub_ed1.shtml- Records Retention and Disposition Schedule MI-1 (retention schedule)
For use by miscellaneous local governments
http://www.archives.nysed.gov/a/records/mr_pub_mi1_part1.shtml- Records Retention and Disposition Schedule MU-1 (retention schedule)
For use by municipalities (cities, towns, villages, and fire districts)
http://www.archives.nysed.gov/a/records/mr_pub_mu1.shtml- Retention and Disposition Schedule: Election Records (retention schedule)
For use by county boards of elections
http://www.archives.nysed.gov/a/records/mr_pub_electionschedule.shtml
- From the State of New York Unified Court System
Office of Courts Administration:
- Division of Court Operations, Records Management Office
http://www.nycourts.gov/admin/recordsmanagement/
- County and municipal records
http://www.records.ncdcr.gov/local.htm- Retention and disposition schedules for counties and municipalities
http://www.records.ncdcr.gov/local/default.htm
- Local Government Records Program
http://www.ohiohistory.org/resource/lgr/- Ohio County Records Manual
http://www.ohiohistory.org/resource/lgr/CountyManualRevision05.11.2000.pdf- Ohio Municipal Records Manual
http://www.ohiohistory.org/resource/lgr/Munimanual2.2001.pdf- Ohio Township Records Manual
http://www.ohiohistory.org/resource/lgr/Township2.2001.pdf- Sample Library Retention Schedule
http://www.ohiohistory.org/resource/lgr/libraryschedule.pdf- School Records Retention Schedule
http://www.ohiohistory.org/resource/lgr/Schedule02.pdf
- City General Records Retention Schedule (Oregon Administrative Rules)
http://arcweb.sos.state.or.us/rules/OARS_100/OAR_166/166_200.html- County and Special District Records Retention Schedule (Oregon Administrative Rules)
http://arcweb.sos.state.or.us/recmgmt/sched/gen/countymenu.html- Schools, School Districts, and ESDs Records Retention Schedule (Oregon Administrative Rules)
http://arcweb.sos.state.or.us/recmgmt/sched/gen/schoolmenu.html- Community Colleges Records Retention Schedule (Oregon Administrative Rules)
http://arcweb.sos.state.or.us/rules/OARS_100/OAR_166/166_450.html- University System Records Retention Schedule (Oregon Administrative Rules)
http://arcweb.sos.state.or.us/rules/OARS_100/OAR_166/166_475.html
- Retention and Disposition Schedules for County and Municipal Governments
http://www.portal.state.pa.us/portal/server.pt?open=512&objID=4667
&&SortOrder=100&level=3&parentid=2631&css=L3&mode=2
- General Records Schedules
http://www.sos.ri.gov/Archives/general_schedules- LG1 Municipal Clerk Records
http://www.sos.ri.gov/Archives/docs/LG1Clerks.pdf- Finance, Treasurer, and Tax Collector Records
http://www.sos.ri.gov/Archives/docs/LG2Finance.pdf- Tax Assessor Records
http://www.sos.ri.gov/Archives/docs/lg3assessor.pdf- LG4 Municipal Boards, Commissions, Committees & Councils
http://www.sos.ri.gov/Archives/docs/lg4council.pdf- LG5 Public School Records
http://www.sos.ri.gov/Archives/docs/LG5Schools.pdf- LG6 Police Department Records
http://www.sos.ri.gov/Archives/docs/lg6police.pdf/view?searchterm=police department records- LG7 Building, Zoning and Minimum Housing Records
http://www.sos.ri.gov/Archives/docs/LG7Building.pdf- LG8 Board of Canvassers Records
http://www.sos.ri.gov/Archives/docs/LG8Canvassers.pdf- LG9 Fire Department and District Records
http://www.sos.ri.gov/Archives/docs/LG9Fire.pdf- LG10 Public Works Department Records (including Municipal Engineer, Automotive, Highway and Maintenance, Recycling and Sanitation, Water, Parks and Recreation)
http://www.sos.ri.gov/Archives/docs/lg11planning.pdf/view- LG11 Planning Board, Planning and Community Development Records
http://www.sos.ri.gov/Archives/docs/LG11Planning.pdf- LG12 Municipal Court Records
http://www.sos.ri.gov/Archives/docs/LG12MuniCourt.pdf- LG13 Public Library Records
http://www.sos.ri.gov/Archives/docs/LG13PubLibraries.pdf
- General Records Retention Schedules for School District Records (Revised 2003)
http://arm.scdah.sc.gov/NR/rdonlyres/F977A02D-6487-4D3F-96D7-DEA260D324D5/0/genskedskldist.pdf
- General Records Retention Schedules for Municipal Records (Revised 2003)
http://arm.scdah.sc.gov/NR/rdonlyres/089C4107-BCE8-4CB3-A79C-3BB952A506DA/0/genskedmun.pdf
- General Records Retention Schedules for County Records (Revised 2002)
http://arm.scdah.sc.gov/NR/rdonlyres/950EBECF-4644-44AD-81C9-7FF4F3CD348A/0/cotxt.pdf
- Retention Schedules for County Clerk of Court Records, from Clerk of Court Manual, South Carolina Judicial Department Website (These schedules were prepared in conjunction with the South Carolina Archives)
http://www.judicial.state.sc.us/clerkOfCourtManual/indexRetention.cfm- Schedules for Magistrate and Municipal Court Records, from the
Bench Book for Magistrates and Municipal court Judges,
South Carolina Judicial Department Website:
http://www.judicial.state.sc.us/summaryCourtBenchBook/MemosHTML/1996-03.htm
(These schedules were prepared in conjunction with the South Carolina Archives)
- SD Municipalities, 2005 Revision
http://www.state.sd.us/boa/2005%20Municipal%20Manual.pdf- SD Local Schools Retention Manual in Adobe Acrobat
http://www.state.sd.us/boa/records/Local%20Schools.pdf- South Dakota Counties in Adobe Acrobat
http://www.state.sd.us/boa/south_dakota_counties.htm- SD Townships Retention Manual in Adobe Acrobat
http://www.state.sd.us/boa/Township_Manual.pdf
- Training and consulting services for local governments
http://www.tsl.state.tx.us/slrm/local/index.html- Local Schedules
http://www.tsl.state.tx.us/slrm/recordspubs/localretention.html
- CC: Records of County Clerks
http://www.tsl.state.tx.us/slrm/recordspubs/cc.html
- DC: Records of District Clerks
http://www.tsl.state.tx.us/slrm/recordspubs/dc.html- EL: Records of Elections and Voter Registration
http://www.tsl.state.tx.us/slrm/recordspubs/el.html- GR: Records Common to All Local Governments
http://www.tsl.state.tx.us/slrm/recordspubs/gr.html- HR: Records of Public Health Agencies
http://www.tsl.state.tx.us/slrm/recordspubs/hr.html- JC: Records of Public Junior Colleges
http://www.tsl.state.tx.us/slrm/recordspubs/jc.html- LC: Records of Justice and Municipal Courts
http://www.tsl.state.tx.us/slrm/recordspubs/lc.html- PS: Records of Public Safety Agencies
http://www.tsl.state.tx.us/slrm/recordspubs/ps.html- PW: Records of Public Works and Services
http://www.tsl.state.tx.us/slrm/recordspubs/pw.html- SD: Records of Public School Districts
http://www.tsl.state.tx.us/slrm/recordspubs/sd.html- TX: Records of Property Taxation
http://www.tsl.state.tx.us/slrm/recordspubs/tx.html- UT: Records of Utility Services
http://www.tsl.state.tx.us/slrm/recordspubs/ut.html
- General Retention Schedules
- Locality General Schedules
http://www.lva.lib.va.us/whatwedo/records/sched_local/index.htm
- Local Government Common Records Retention Schedule (CORE) - Version 1, December 2008
http://www.secstate.wa.gov/_assets/archives/RecordsManagement/CORE10.pdf- General Records Retention Schedules for Local Government Agencies of Washington State
http://www.secstate.wa.gov/archives/RecordsRetentionSchedules.aspx
- County Records Manual
http://www.wvculture.org/history/rmpb/crmmanual.html
- Local Government Records Program
http://www.wisconsinhistory.org/libraryarchives/locrecs/- Wisconsin Municipal Records Manual
http://www.wisconsinhistory.org/libraryarchives/locrecs/manual/- Administration of Local Government and Court Records
http://www.wisconsinhistory.org/libraryarchives/locrecs/locguide.asp- General Records Retention Schedules for Selected County Offices
- Introduction to General Records Schedules
http://www.wisconsinhistory.org/libraryarchives/locrecs/about.asp- Definitions, General Provisions, and Key
http://www.wisconsinhistory.org/libraryarchives/locrecs/introduc.asp- Schedules
- County Treasurer General Schedule
http://www.wisconsinhistory.org/libraryarchives/locrecs/treasure.asp- Register of Deeds General Schedule
http://www.wisconsinhistory.org/libraryarchives/locrecs/rodsched/
- County Clerk General Schedule
http://www.wisconsinhistory.org/libraryarchives/locrecs/countyclerk.asp
- Record Retention Schedules for Cities, Counties, Community Colleges,
and selected State Agencies including Records Management Manual
http://wyoarchives.state.wy.us/Retention/index.asp
- Circuit Courts
- Clerks of the District Courts' Offices
- County Airport Boards
- County Assessor
- County Attorney
- County Clerks' Offices
- County Emergency Management Agency
- County Fairs and Rodeos
- County Libraries
- County Nursing Homes
- County Predatory Animal Board
- County Sheriffs' Offices
- County Treasurers
- County Weed & Pest Control Districts
- Justice of the Peace
- Municipalities
- Publically Funded Wyoming Hospitals
- School Districts
- Wyoming Community Colleges
See also General Schedules (State)
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