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Information Resources on Archives and Records Administration
for State and Local Governments

Links to resources on state archives and records program Web sites

Note: If any state archives or records administrators know of additional documents that should be listed here,
please email information to CoSA staff at info@statearchivists.org.
Updated October 24, 2011

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Records Schedules for Local Government Records

See also Records Schedules for State Records

Alabama

Alaska

Arizona

California

Colorado

Connecticut

Delaware

  • General Records Retention Schedule for Local Government
    http://archives.delaware.gov/govsvcs/general_records_retention_schedules/index.shtml
    • Medical Services
    • Accounts Pay & Rec
    • Audit
    • Cash Records
    • Communications
    • Emerg Plan & Ops
    • Grants
    • Rcds Ret & Disposition
    • Solid Waste
    • Water & Wastewater
    • Zoning
    • Insurance
    • Administration
    • Electronic Records
    • Bonds
    • Elections
    • Police
    • Taxes
    • Utilities
    • Assessment
    • Budget
    • Libraries
    • Payroll
    • Personnel
    • Parks and Rec
    • Purchasing
    • Planning

Florida

  • General Records Schedules
    http://dlis.dos.state.fl.us/recordsmgmt/gen_records_schedules.cfm
    • Local Government Agencies (Schedule GS1-L)
    • Law Enforcement Records Schedule (Schedule GS2)
    • Supervisors of Elections Schedule (Schedule GS3)
    • Public Health Care Facilities and Providers Schedule (Schedule GS4)
    • Universities and Community Colleges (Schedule GS5)
    • Building Departments (Schedule GS6)
    • Public Schools Pre-K-12, Adult & Vocational/Technical Schedule (Schedule GS7)
    • Fire Department Records Schedule (Schedule GS8)
    • State Attorneys Schedule (Schedule GS9)
    • Public Defenders' Records Schedule (Schedule GS10)
    • Clerks of Court Records Schedule (Schedule GS11)
    • Property Appraisers Schedule (Schedule GS12)
    • Tax Collectors' Records Schedule (Schedule GS13)
    • Public Utilities Schedule (Schedule GS14)
    • Public Libraries Schedule (Schedule (GS15)

Georgia

Hawai`i

Idaho

Illinois

Indiana

Iowa

Kansas

Kentucky

Maine

Maryland

Massachusetts

  • Disposal Schedules for Municipal Government
    http://www.sec.state.ma.us/arc/arcrmu/rmurds/rdsmds.htm
    • Accountant/Auditor (DS 6/82 rev. 11/92)
    • Administration and Personnel (DS 23/89 rev. 5/93)
    • Board of Assessors (DS 1/93 rev. 11/96)
    • Board of Appeals (DS 21/85)
    • Board of Health (DS 7/82 rev. 9/91)
    • Building Inspector (DS 19/82 rev. 2/94)
    • City Clerk (DS 3/86 rev. 9/95)
    • Collector (DS 4/86)
    • Conservation Commission (DS 18/82 rev. 1/92)
    • Council on Aging (DS 27/93)
    • Dept. of Public Works (DS 16/81 rev. 12/91)
    • Fire Dept. (DS 10/80)
    • Fire District (DS 11/80 rev. 2/91)
    • Historic District Commission (DS 25/89 rev. 3/92)
    • Historical Commission (DS 24/89)
    • Licensing Board (DS 15/81)
    • Planning Board (DS 22/85 rev. 1/91)
    • Police Dept. (DS 14/81 rev. 2/96)
    • Public Library (DS 28/96)
    • Purchasing (DS 8/90)
    • Retirement Board (DS 17/90 rev. 2/91)
    • School Dept. (DS 20/84 rev. 9/91)
    • Sealer of Weights and Measures (DS 13/79)
    • Selectmen (DS 9/80)
    • Shellfish Constable (DS 26/90)
    • Town Clerk (DS 2/85 rev. 3/97)
    • Treasurer (DS 5/82)
    • Veterans' Service Agent (DS 12/81)

Michigan

Minnesota

  • Minnesota General Records Retention Schedule for Counties
    http://www.mnhs.org/preserve/records/docs_pdfs/mncounties_entireschedule.pdf
  • Information leaflets on specific types of government records
    (available as separate PDF files)
    http://www.mnhs.org/preserve/records/recser.html#guides
    • Township Records information leaflet
    • School District Records information leaflet
    • Records of the County Superintendent of Schools information leaflet
    • Municipal Records information leaflet
    • Law Enforcement Records information leaflet
    • County Auditor Records information leaflet
    • Public Library Records information leaflet
    • Records of Public Health Care Facilities information leaflet
    • Records of Heritage Preservation Commissions information leaflet
    • Watershed District and Soil and Water Conservation District Records information leaflet

Mississippi

Missouri

Montana

Nebraska

Nevada

New Hampshire

New Jersey

New Mexico

  • Local Government Records Retention and Disposition Schedules
    http://www.nmcpr.state.nm.us/nmac/_title01/T01C019.htm

New York

  • From the State of New York Unified Court System
    Office of Courts Administration:

North Carolina

Ohio

Oregon

Pennsylvania

Rhode Island

South Carolina

South Dakota

Texas

Utah

Virginia

Washington

West Virginia

Wisconsin

Wyoming

  • Record Retention Schedules for Cities, Counties, Community Colleges,
    and selected State Agencies including Records Management Manual
    http://wyoarchives.state.wy.us/Retention/index.asp
    • Circuit Courts
    • Clerks of the District Courts' Offices
    • County Airport Boards
    • County Assessor
    • County Attorney
    • County Clerks' Offices
    • County Emergency Management Agency
    • County Fairs and Rodeos
    • County Libraries
    • County Nursing Homes
    • County Predatory Animal Board
    • County Sheriffs' Offices
    • County Treasurers
    • County Weed & Pest Control Districts
    • Justice of the Peace
    • Municipalities
    • Publically Funded Wyoming Hospitals
    • School Districts
    • Wyoming Community Colleges

See also General Schedules (State)

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Questions or concerns? Contact CoSA at info@statearchivists.org.
Last updated: October 24, 2011 .