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Information Resources on Archives and Records Administration
for State and Local Governments
 Links to resources on state archives and records program Web sites

Note: If any state archives or records administrators know of additional documents that should be listed here,
please email information to CoSA staff at info@statearchivists.org.
Updated April 29, 2008

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Schedules for Local Government Records

Back to Scheduling and Disposition of Records | See also General Schedules (State)

Alaska

California
Local Government Records Management Guidelines
http://www.ss.ca.gov/archives/locgov/localgovrm6.pdf

Colorado
Model Municipal Retention Schedule
http://www.colorado.gov/dpa/doit/archives/rm/MunicipalRMM/index.htm

Connecticut
Records Retention Schedules for Towns, Municipalities, and Boards of Education.
http://www.cslib.org/retschedules.htm

Delaware
General Records Retention Schedule for Local Government
http://archives.delaware.gov/govsvcs/general_records_retention_schedules/index.shtml

  • Medical Services
  • Accounts Pay & Rec
  • Audit
  • Cash Records
  • Communications
  • Emerg Plan & Ops
  • Grants
  • Rcds Ret & Disposition
  • Solid Waste
  • Water & Wastewater
  • Zoning
  • Insurance
  • Administration
  • Electronic Records
  • Bonds
  • Elections
  • Police
  • Taxes
  • Utilities
  • Assessment
  • Budget
  • Libraries
  • Payroll
  • Personnel
  • Parks and Rec
  • Purchasing
  • Planning

Florida
General Records Schedules
http://dlis.dos.state.fl.us/recordsmgmt/gen_records_schedules.cfm

  • Local Government Agencies (Schedule GS1-L)
  • Law Enforcement Records Schedule (Schedule GS2)
  • Supervisors of Elections Schedule (Schedule GS3)
  • Public Health Care Facilities and Providers Schedule (Schedule GS4)
  • Universities and Community Colleges (Schedule GS5)
  • Building Departments (Schedule GS6)
  • Public Schools Pre-K-12, Adult & Vocational/Technical Schedule (Schedule GS7)
  • Fire Department Records Schedule (Schedule GS8)
  • State Attorneys Schedule (Schedule GS9)
  • Public Defenders' Records Schedule (Schedule GS10)
  • Clerks of Court Records Schedule (Schedule GS11)
  • Property Appraisers Schedule (Schedule GS12)
  • Tax Collectors' Records Schedule (Schedule GS13)
  • Public Utilities Schedule (Schedule GS14)
  • Public Libraries Schedule (Schedule (GS15)

Georgia

Indiana

Kansas

Kentucky

  • Local Government Records Retention Schedules
    http://www.kdla.ky.gov/recmanagement/localschedule.htm
    • Area Development District
    • County Attorney
    • County Clerk
    • County Coroner
    • County Sheriff
    • County Treasurer
    • General Schedule for Electronic and Related Records
    • Jailer
    • Lexington/Fayette Urban County Government
    • Library District
    • Local Government General Records
    • Local Health Department
    • Municipal Government
    • Public School District (K - 12/Central Office)

Maine
General Disposition Schedule for Local Government Records
http://www.maine.gov/sos/arc/recmgmt/localgov/locala.htm

Massachusetts
Disposal Schedules for Municipal Government
http://www.sec.state.ma.us/arc/arcrmu/rmurds/rdsmds.htm

  • Accountant/Auditor (DS 6/82 rev. 11/92)
  • Administration and Personnel (DS 23/89 rev. 5/93)
  • Board of Assessors (DS 1/93 rev. 11/96)
  • Board of Appeals (DS 21/85)
  • Board of Health (DS 7/82 rev. 9/91)
  • Building Inspector (DS 19/82 rev. 2/94)
  • City Clerk (DS 3/86 rev. 9/95)
  • Collector (DS 4/86)
  • Conservation Commission (DS 18/82 rev. 1/92)
  • Council on Aging (DS 27/93)
  • Dept. of Public Works (DS 16/81 rev. 12/91)
  • Fire Dept. (DS 10/80)
  • Fire District (DS 11/80 rev. 2/91)
  • Historic District Commission (DS 25/89 rev. 3/92)
  • Historical Commission (DS 24/89)
  • Licensing Board (DS 15/81)
  • Planning Board (DS 22/85 rev. 1/91)
  • Police Dept. (DS 14/81 rev. 2/96)
  • Public Library (DS 28/96)
  • Purchasing (DS 8/90)
  • Retirement Board (DS 17/90 rev. 2/91)
  • School Dept. (DS 20/84 rev. 9/91)
  • Sealer of Weights and Measures (DS 13/79)
  • Selectmen (DS 9/80)
  • Shellfish Constable (DS 26/90)
  • Town Clerk (DS 2/85 rev. 3/97)
  • Treasurer (DS 5/82)
  • Veterans' Service Agent (DS 12/81)

Michigan
General Records Schedules for Local Government Offices
http://www.michigan.gov/hal/0,1607,7-160-17451_18673_31548-56101--,00.html

Minnesota
Information leaflets on specific types of government records
(available as separate PDF files)
 http://www.mnhs.org/preserve/records/recser.html#guides

  • Township Records information leaflet
  • School District Records information leaflet
  • Records of the County Superintendent of Schools information leaflet
  • Municipal Records information leaflet
  • Law Enforcement Records information leaflet
  • County Auditor Records information leaflet
  • Public Library Records information leaflet
  • Records of Public Health Care Facilites information leaflet
  • Records of Heritage Preservation Commissions information leaflet
  • Watershed District and Soil and Water Conservation District Records information leaflet

Mississippi
Records Retention Schedules for Mississippi Local Government
http://www.mdah.state.ms.us/locgov/retsched.html

Missouri

Local Records Retention Manuals
http://www.sos.mo.gov/archives/localrecs/schedules/

General Retention Schedule
http://www.sos.mo.gov/archives/localrecs/schedules/general.asp

Agency-specific schedules
 http://www.sos.mo.gov/archives/localrecs/schedules/

    • Ambulance District Retention Manual 
    • County Assessor's Record Retention Schedule
    • County Auditor's Record Retention Schedule
    • County Clerk's Record Retention Schedule
    • County Collector's Record Retention Schedule
    • County Highway Engineer's Record Retention Schedule
    • County Medical Examiner/Coroner's Record Retention Schedule
    • County Prosecutor's Record Retention Schedule
    • County Recorder's Record Retention Schedule
    • County Sheriff's Record Retention Schedule
    • County Surveyor's Record Retention Schedule
    • County Treasurer's Record Retention Schedule
    • Fire District Retention Manual
    • Local Records Program Inventory Database Code Manual
    • Missouri Community College Records Management Manual
    • Missouri Hospital and Health District Retention Manual
    • Municipal Retention Manual
    • Public Libraries Record Retention Schedule
    • Public School District Retention Manual
  • Water District Retention Manual

Nebraska

Nevada
Local Governments Records Manuals
http://www.clan.lib.nv.us/docs/NSLA/RECORDS/manual/recman.htm

New York

From the New York State Archives
http://www.archives.nysed.gov/a/records/mr_retention.shtml

Ohio

Rhode Island

South Carolina

Texas

Utah
General Retention Schedules
http://www.archives.state.ut.us/main/index.php?module=Pagesetter&func=viewpub&tid=1&pid=207

Virginia
Locality General Schedules
http://www.lva.lib.va.us/whatwedo/records/sched_local/index.htm

Wyoming
Record Retention Schedules for Cities, Counties, Community Colleges,
and selected State Agencies including Records Management Manual
http://wyoarchives.state.wy.us/databases/county/ccschedule.htm

  • Circuit Courts
  • Clerks of the District Courts' Offices
  • County Airport Boards
  • County Assessor
  • County Attorney
  • County Clerks' Offices
  • County Emergency Management Agency
  • County Fairs and Rodeos
  • County Libraries
  • County Nursing Homes
  • County Predatory Animal Board
  • County Sheriffs' Offices
  • County Treasurers
  • County Weed & Pest Control Districts
  • Justice of the Peace
  • Municipalities
  • Publically Funded Wyoming Hospitals
  • School Districts
  • Wyoming Community Colleges

Back to Scheduling and Disposition of Records | See also General Schedules (State)

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Questions or concerns? Contact CoSA at info@statearchivists.org.
Last updated: April 29, 2008 .