Note: If any state archives or records administrators know of additional documents that should be listed here,
please email information to CoSA staff at info@statearchivists.org.
Updated March 11, 2010

Back to Archives Resource Center home
CoSA home | CoSA Site Map

Records Management Guidance & Manuals

Alabama

• Records Management home page
  http://www.archives.alabama.gov/slo.html

Alaska

• Records Management home page
  http://www.archives.state.ak.us/records_management/records_management.html
• Records Management Services Manual
  http://www.archives.state.ak.us/pdfs/records_management/manual_2006.pdf
• Records and Information Management Manual
  http://www.archives.state.ak.us/pdfs/records_management/records_management_manual.pdf
• Electronic Practices Committee
  http://www.state.ak.us/local/akpages/ADMIN/info/EPC/home.html

American Samoa

• Government Records Management
  http://asbar.org/Regs/asac2_03.htm

Arizona

• Records Management Division home page
  http://www.lib.az.us/records/

Arkansas

• Educational resources and training materials to assist agencies in complying with the Arkansas General Records Retention Schedule
  http://www.arkansas.gov/dfa/igs/igs_records.html

California

• Statewide Information and Records Management Program home page
  http://www.osp.dgs.ca.gov/calrim/
• Records Retention Handbook
  http://www.osp.dgs.ca.gov/recs/rrhtoc.htm
• The Historical Records of County Government in California
  http://www.sos.ca.gov/archives/local-gov-program/pdf/historical-county-records.pdf

Colorado

• Records Management Services home page
  http://www.colorado.gov/dpa/doit/archives/rm/
• Records Management Manual
  http://www.colorado.gov/dpa/doit/archives/rm/rmman/index.htm

Connecticut

• Public Records Administrator home page
  http://www.cslib.org/opra.htm
• General Letters and other documents issued concerning records management practices for state and local records
  http://www.cslib.org/publicrecords/opraforms.htm

Delaware

• Services for government
  http://archives.delaware.gov/govsvcs/govsvcs.shtml

Florida

• Florida Records Management Program home page
  http://dlis.dos.state.fl.us/index_RecordsManagers.cfm
• Basics of Records Management
  http://dlis.dos.state.fl.us/barm/handbooks/basics.pdf
• Records Management Self-Evaluation Guide
  http://dlis.dos.state.fl.us/barm/handbooks/SelfEvaluationGuide.pdf

Georgia

• Records management manuals and advice for state and local officials
  http://www.sos.state.ga.us/archives/who_are_we/rims/publications/default.htm
• Guide to Managing Public Records in Georgia
  http://www.sos.state.ga.us/archives/who_are_we/rims/publications/managing_public_records/default.htm
• Other Services
  http://www.sos.ga.gov/archives/who_are_we/rims/default.htm

Hawai`i

• Records Management home page
  http://hawaii.gov/dags/archives/records-management

Idaho

• Records Management Guide
  http://adm.idaho.gov/purchasing/RecordsCenter/RecordRetentionBook.pdf
• Introduction to Records Management in Idaho
  PowerPoint; PDF

Illinois

• Records Management Services
  http://www.cyberdriveillinois.com/departments/archives/records_management/recman.html
• State Records Management Manual for Illinois State Agencies
  http://www.cyberdriveillinois.com/departments/archives/records_management/srm_toc.html

Indiana

• Records Management Division home page
  http://www.in.gov/icpr/2361.htm
• Quick Tips for Records Managers
  http://www.in.gov/icpr/files/quicktips.pdf
• Managing Your Records:A Guide for Appointing Authorities, Deputies and Division Managers
  http://www.in.gov/icpr/files/managingrecords.pdf
• Guide to Preservation and Destruction of Local Government Public Records for local and county government officials in their records management duties
  http://www.in.gov/icpr/files/preservaprint.pdf

Iowa

• State Government Records Services
  http://www.iowahistory.org/archives/services-to-government/index.html
• State Records Manual
  http://www.iowasrc.org/SR_manual/index.html
• Records Management for Local Governments
  http://www.culturalaffairs.org/shsi/archives/technical-assistance/ihrab/ihrab-brochures/records-mgmt-for-local-govt.html

Kansas

• Government Records and Records Management
  http://www.kshs.org/government/records/recordsmanagement.htm
• State Records Management Manual
  http://www.kshs.org/government/records/stategovt/staterecordsmanual.htm
• Local Records Management Manual
  http://www.kshs.org/government/records/localgovt/localrecordsmanual.htm

Kentucky

• State Records Services home page
  http://www.kdla.ky.gov/recmanagement/state.htm
• Local Records Services home page
  http://www.kdla.ky.gov/recmanagement/local.htm
• Information for government records managers
  http://www.kdla.ky.gov/recmanagement.htm
• Managing Government Records: An Introduction to Kentucky's Public Records Management Law
  http://www.kdla.ky.gov/recmanagement/schedules/Managing%20Government%20Records%20-%20Final.pdf

Louisiana

• Records Management home page
  http://www.sos.louisiana.gov/tabid/487/Default.aspx
• Records Management Handbook
  http://www.sos.louisiana.gov/Portals/0/archives/pdf/rm-handbook.pdf

Maine

• Division of Records Management Services
  http://www.maine.gov/sos/arc/records/
• Local Government Records Managers
  http://www.maine.gov/sos/arc/records/local/index.html

Massachusetts

• Public Records Division home page
  http://www.sec.state.ma.us/pre/preidx.htm

Michigan

• Services for Government
  http://www.michigan.gov/hal/0,1607,7-160-17451_18673_19379---,00.html

Maryland

• Records management laws, rules, and regulations
  http://www.msa.md.gov/msa/intromsa/html/record_mgmt/homepage.html

Minnesota

• Managing Your Government Records: Guidelines for Archives and Agencies
  http://www.mnhs.org/preserve/records/recordsguidelines/guidelines.html

Mississippi

• Records Management Division home page
  http://www.mdah.state.ms.us/recman/recmntxt.php

Missouri

• Records Management home page
  http://www.sos.mo.gov/records/recmgmt/
• Records Management Program Manual
  http://www.sos.mo.gov/records/recmgmt/rmpm/
• Records Appraisal and Scheduling Standard for State Agencies
  http://www.sos.mo.gov/records/recmgmt/appraisalSchedulingStd.asp

Montana

• Records and Information Management home page
  http://sos.mt.gov/Records/index.asp

Nebraska

• Records Management Division home page
  http://www.sos.ne.gov/records-management/

Nevada

• Records Management home page
  http://nevadaculture.org/nsla/index.php?option=com_content&task=view&id=503&Itemid=86

New Hampshire

• Records Management home page
  http://www.sos.nh.gov/archives/stateagencies.html

New Jersey

• Records Management
  http://www.njarchives.org/links/recman.html
• State and Local Records Manuals
  http://www.nj.gov/state/darm/links/manuals.html
  

New Mexico

• Records Management Division home page
  http://www.nmcpr.state.nm.us/records/records_hm.htm

New York

• Records Management for State and Local Agencies
  http://www.archives.nysed.gov/a/records/index.shtml
• Inventory and Planning: The First Steps in Records Management.
  http://www.archives.nysed.gov/a/records/mr_pub76.shtml

North Carolina

• Government Records Branch
  http://www.records.ncdcr.gov

North Dakota

• Information Services Division, Records Management
  http://www.nd.gov/itd/records/

Ohio

• Records Management
  http://das.ohio.gov/gsd/printing/records/index.html
• Local Government Records Handbook
  http://www.ohiohistory.org/resource/lgr/LGRHandBk22001.pdf

Oklahoma

• Records Management
  http://www.odl.state.ok.us/oar/recordsmgt/index.htm

Oregon

• Records Management Basics for Counties (training)
  http://arcweb.sos.state.or.us/training/training_home.htm
• Online records management training videos for state and local governments
  http://arcweb.sos.state.or.us/recmgmt/train/index.html
• Managing your records
  This brochure serves as a handy desk reference guide for properly handling government records.
  http://arcweb.sos.state.or.us/recmgmt/train/brm/managingrecords.pdf

Pennsylvania

• State Government Services
  http://www.phmc.state.pa.us/bah/RecordsMgnt/StateGovernmentServices.asp?secid=43#StateGovernmentServices
• Local Government/Judicial System Services
  http://www.phmc.state.pa.us/bah/RecordsMgnt/LocalGovServices.asp?secid=43

Rhode Island

• Public Records Administration home page
  http://www.sec.state.ri.us/Archives/pra/index.html

South Carolina

• Services to State and Local Governments home page
  http://arm.scdah.sc.gov/
• Duties and Responsibilities of State Agency Records Officers
  http://arm.scdah.sc.gov/Dutiesofstateagencyrecordsoff.htm

South Dakota

• Bureau of Administration, Records Management home page
  http://www.state.sd.us/boa/records.htm

Tennessee

• Department of General Services, Records Management Division home page
  http://www.state.tn.us/generalserv/ba17r/

Texas

• State and Local Records Management home page
  http://www.tsl.state.tx.us/agency/contact/contactslrm.html
• State Records Management Manual
  http://www.tsl.state.tx.us/slrm/recordspubs/state.html#statemanual
• Records management assistance for
  • State agencies
    http://www.tsl.state.tx.us/agency/contact/contactslrm.html#rmastate
    
  • Local governments
    http://www.tsl.state.tx.us/agency/contact/contactslrm.html#rma

Utah

• Guidelines for Records Officers
  http://archives.utah.gov/recordsmanagement/records-officer-guidelines.html
• Retention schedules
  http://archives.utah.gov/recordsmanagement/retention-schedule-menu.html
• How to Schedule Records
  http://archives.utah.gov/recordsmanagement/how-to-schedule-records.html

Vermont

• Archives and Records Management Handbook
  http://vermont-archives.org/records/handbook/
• Records Management Best Practice for All Public Agencies
  http://vermont-archives.org/records/standards/pdf/RecordsManagementBestPractice.pdf
• Records Management 101 for All Public Agencies
  http://vermont-archives.org/records/handbook/pdf/RIM101.pdf

Virginia

• Records Management Manual
  http://www.lva.lib.va.us/whatwedo/records/manuals/00m-toc.htm

Washington

• Records Management - State Agencies
  http://www.secstate.wa.gov/archives/RecordsManagement/records_state.aspx
• Records Management - Local Governments
  http://www.secstate.wa.gov/archives/RecordsManagement/records_local.aspx

West Virginia

• Records Management home page
  http://www.state.wv.us/ot/default.cfm?fuseaction=Recordsmanagement&fs=1

Wisconsin

• Public Records Board home page
  http://www.doa.state.wi.us/section_detail.asp?linkcatid=231&linkid=49&locid=2
• Administration of Wisconsin State Government Records
  http://www.wisconsinhistory.org/libraryarchives/staterec/statadmi.asp
• Records Management Fact Sheets
  http://www.doa.state.wi.us/fact_sheets_list.asp?factcatid=7&locid=2
• The Administration of Local Government and Court Records
  http://www.wisconsinhistory.org/libraryarchives/locrecs/locguide.asp
• Public Records Retention Study
  http://www.doa.state.wi.us/docview.asp?docid=6805&locid=2
  

Wyoming

• Records Management Manual [PDF]
  http://wyoarchives.state.wy.us/RecMan/pdf/RecordsManual.pdf

Top | Back to Archives Resource Center home | CoSA home

Questions or concerns? Contact CoSA at info@statearchivists.org.
Last updated: March 11, 2010 .