Note: If any state archives or records administrators know of additional documents that should be listed here,
please email information to CoSA staff at info@statearchivists.org.
Updated April 30, 2008

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Micrographics

Alabama

• Government Records News. Vol. 2 No. 1
  Avoiding common microfilming problems
  http://www.asc.edu/archives/ol_pubs/govrec21.html
• Government Records News. Vol. 2 No. 4
  Micrographics operations: to film in-house or outsource?
  http://www.asc.edu/archives/ol_pubs/govrec24.html
• Preparing a Contract for Archival-Quality Microfilming Services
  October 1998
  http://www.archives.state.al.us/ol_pubs/filmcon.html
• Procedures for Loose Records Preparation [for Microfilming]
  by County Project Volunteers
  March 1999
  http://www.archives.state.al.us/ol_pubs/looserep.html

Arizona

• Microfilm and Electronic Imaging Approval
  http://www.lib.az.us/records/l-micro.cfm

Connecticut

• Required Minimum Microfilming Standards for Public Records;
  Disposition of Original Records: Policy Statement, General Letter 96-2
  http://www.cslib.org/micro.htm

Florida

• Micrographics Handbook
  http://dlis.dos.state.fl.us/barm/handbooks/micrographics.pdf

Georgia

• Standards for Microfilming Records
  http://sos.georgia.gov/archives/pdf/records_and_information_management_services/smr.pdf
  
• Record Keeping Requirements for Your Micrographics Program
  http://sos.georgia.gov/archives/pdf/records_and_information_management_services/rkr.pdf
• Selecting a Micrographics Service Bureau
  http://sos.georgia.gov/archives/pdf/records_and_information_management_services/smsb.pdf
• Archives Advice No. 3: Microfilming Agency Records
  http://sos.georgia.gov/archives/pdf/records_and_information_management_services/ArchivesAdvice3.pdf
• Microfilm Resolution
  http://www.sos.state.ga.us/archives/who_are_we/rims/best_practices_resources/microfilm_resolution.htm

Illinois

• Filmed Records Reproduction Act (5 ILCS 170)
  http://www.ilga.gov/legislation/ilcs/ilcs3.asp?ActID=88&ChapAct=
  5 ILCS 170/&ChapterID=2&ChapterName=
  GENERAL+PROVISIONS&ActName=Filmed+Records+Reproduction+Act.
• Filmed Records Certification Act (50 ILCS 210)
  http://www.ilga.gov/legislation/ilcs/ilcs3.asp?ActID=700&ChapAct=
  50 ILCS 210/&ChapterID=11&ChapterName=
  LOCAL+GOVERNMENT&ActName=Filmed+Records+Certification+Act.
• Filmed Records Destruction Act (50 ILCS 215)
  http://www.ilga.gov/legislation/ilcs/ilcs3.asp?ActID=701&ChapAct=
  50 ILCS 215/&ChapterID=11&ChapterName=
  LOCAL+GOVERNMENT&ActName=Filmed+Records+Destruction+Act.

Indiana

• Computer Output Microfilm
  http://www.in.gov/icpr/imaging/combroc1.html

Massachusetts

• Establishing a Micrographics Program
  http://www.sec.state.ma.us/arc/arcrmu/rmutbl/tbl2.htm
• Microfilm Regulations
  http://www.sec.state.ma.us/arc/arcrmu/rmutbl/microfilmreg950cmr39.rtf

Missouri

• Guidelines for Microfilming Public Records
  http://www.sos.mo.gov/archives/pubs/mfmg/

New Jersey

• Micrographic & Alternative Records Storage Bureau
  http://www.njarchives.org/links/micro.html
• Targets for Microfilm
  http://www.njarchives.org/links/imgcertification.html#target

New Mexico

• Electronic Records / Micrographics Bureau
  http://www.nmcpr.state.nm.us/records/ermb.htm
• Microphotography Standards
  http://www.nmcpr.state.nm.us/nmac/_title01/T01C014.htm

New York

• Producing High Quality Microfilm
  http://www.archives.nysed.gov/a/records/mr_pub9.shtml
• Acetate Microfilm
  http://www.archives.nysed.gov/a/records/mr_pub15.shtml
  PDF: http://www.archives.nysed.gov/a/records/mr_pub15.pdf
• Computer Output Microfilm (COM)
  http://www.archives.nysed.gov/a/records/mr_pub52.shtml
  PDF: http://www.archives.nysed.gov/a/records/mr_pub52.pdf

North Carolina

• Preparation of Minutes for Microfilming
  http://www.ah.dcr.state.nc.us/records/imaging.htm#minutes

Ohio

• Micrographics Guidelines
  http://www.ohiohistory.org/textonly/resource/lgr/micrguil.html
• Micrographics Programs
  http://www.ohiohistory.org/textonly/resource/lgr/microl.html

Rhode Island

• Rules and regulations for microfilm
  http://www.rules.state.ri.us/rules/released/pdf/SOS/SOS_3391.pdf

South Carolina

• Legal Requirements for Microfilming Public Records
  http://www.state.sc.us/scdah/l1_micro.htm
• Microfilm Storage
  http://www.state.sc.us/scdah/l11_str.htm
• On Choosing Records for Microfilming
  http://www.state.sc.us/scdah/l2_cho.htm
• Standards for Microfilm Service Bureau Certification
  http://www.state.sc.us/scdah/lf22wp51.htm

Texas

• Microfilming Standards and Procedures (local governments)
  http://www.tsl.state.tx.us/slrm/recordspubs/lgbulla.html
• Microfilming Standards and Procendures (state agencies)
  http://www.tsl.state.tx.us/slrm/recordspubs/stbull02.html

Utah

• Microfilming Records
  http://www.archives.state.ut.us/main/index.php?module=Pagesetter&func=viewpub&tid=1&pid=190

Virginia

• Imaging Services Branch
  http://www.lva.lib.va.us/whatwedo/records/iib-svcs.htm
• Microfilm Standards
  http://www.lva.lib.va.us/whatwedo/records/standard/index.htm

 

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Last updated: April 30, 2008 .