Note: If any state archives or records administrators know of additional documents that should be listed here,
please email information to CoSA staff at info@statearchivists.org.
Updated April 29, 2008

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Digital Imaging

Alabama

• Guidelines for the Use of Digital Imaging Technologies
  for Long-Term Government Records in Alabama
  http://www.asc.edu/archives/ol_pubs/digital.html

Arizona

• Microfilm and Electronic Imaging Approval
  http://www.lib.az.us/records/l-micro.cfm

Colorado

• Optical Disk: Policy Statement and Recommended Practices
  http://www.colorado.gov/dpa/doit/archives/rm/rmman/appndx-d.htm

Connecticut

• Standards for the Use of Imaging Technology for Storage, Retrieval, and
  Disposition of Public Records: Policy Statement (General Letter 2001-1)
  http://www.cslib.org/optical.htm

Georgia

• Electronic Document Imaging Systems Guidelines
  http://www.sos.state.ga.us/archives/who_are_we/rims/publications/electronic_document_imaging_systems_guidelines/default.htm
• Archives Advice No. 2: Digital Imaging - What happens to the paper record?
  http://www.sos.state.ga.us/archives/pdf/records_and_information_management_services/ArchivesAdvice2.pdf

Indiana

• Imaging and public records: Basic questions and answers for local and county government officials
  http://www.in.gov/icpr/records_management/pubs/imaging.pdf
  

Kansas

• Digital Imaging Guidelines for State Government Records
  http://www.kshs.org/government/records/localgovt/digitalimagingguidelines.htm

Kentucky

• Understanding Records Management: Digital Imaging of Backfiles
  http://www.kdla.ky.gov/recmanagement/tutorial/digitalimaging.htm
  • Scanning and File Conversion Services
    http://www.kdla.ky.gov/recmanagement/scanning.htm
  • Ensuring the Long-term Accessibility and Usability of Records Stored as Digital Images: Guidelines for State and Local Government Officials
    http://www.kdla.ky.gov/recmanagement/Imaging%20guidelines.pdf
  • Policy Memorandum on Optical Storage of Public Records PM 96-1 (Updated June 5, 2001)
    http://www.kdla.ky.gov/recmanagement/tutorial/PM96-1.htm
  • Standards for Conversion of Digital Images to Microfilm Format Policy Memorandum PM 99-1
    http://www.kdla.ky.gov/recmanagement/tutorial/PM99-1.htm
    
• IT Enterprise Architecture and Standards
  http://cot.ky.gov/policies/

Massachusetts

• Use of Optical Media
  http://www.state.ma.us/sec/arc/arcrmu/rmubul/bul193.htm

Michigan

• Rules for Optical Imaging Systems
  http://www.michigan.gov/documents/mhc_sa_rules-for-optical-imaging_50171_7.pdf
• Technical standards for capturing digital images from paper or microfilm
  http://www.michigan.gov/documents/hal_mhc_rms_st_for_digitizing_125531_7.pdf

Minnesota

• Digital Imaging
  http://www.mnhs.org/preserve/records/electronicrecords/docs_pdfs/erdigitalimaging.pdf
• Digital Imaging Key Issues to Consider and Discussion Questions
  http://www.mnhs.org/preserve/records/electronicrecords/docs_pdfs/erdigitalimagingkey.pdf
• Digital Imaging, an Annotated List of Resources
  http://www.mnhs.org/preserve/records/electronicrecords/erdigitalimagingres.html
• Technical Standards for the Reproduction of Government Records Using Imaging Systems
  http://www.state.mn.us/portal/mn/jsp/content.do?id=-536891917&subchannel=-536891918&sc2=null&sc3=null&contentid=536911194&contenttype=EDITORIAL&programid=536911146&agency=OETweb
• Imaging Terms
  http://www.mnhs.org/preserve/records/electronicrecords/erdigitalimaging.html#Imaging%20terms

Mississippi

• Imaging Standards
  http://mdah.state.ms.us/arlib/imaging.html

Missouri

• Imaging Micrographics
  http://www.sos.mo.gov/records/recmgmt/imaging.asp
• Digital Imaging Guidelines
  http://www.sos.mo.gov/records/recmgmt/imaging.asp

Nebraska

• Electronic Imaging Guidelines, March 2003
  http://www.sos.ne.gov/records-management/pdf/guideline_imaging_march_2003.pdf

New Jersey

• Image Processing System Guidelines
  http://www.njarchives.org/links/imgcertification.html#guide
• Imaging Systems Certification
  http://www.njarchives.org/links/imgcertification.html#cert
• Certified Public Records Image Processing Systems
  http://www.njarchives.org/links/certified-systems.html

New York

• Guidelines for Ensuring the Long Term Accessibility and Usability of Records Stored as Digital Images
  http://www.archives.nysed.gov/a/records/mr_pub22.shtml
  PDF format: http://www.archives.nysed.gov/a/records/mr_pub22.pdf
• Guidelines for Determining if a Stand-Alone Imaging System
  is the Best Choice for You. 1999.
  http://www.archives.nysed.gov/a/records/mr_pub20.shtml
  PDF: http://www.archives.nysed.gov/a/records/mr_pub20.pdf

Ohio

• Draft Imaging Guidelines
  http://www.ohiohistory.org/ohiojunction/erc/imaging/imagingguidelines.html

South Carolina

• Optical Disk: Policy Statement
  http://www.arm.scdah.sc.gov/l13_odp.htm

Utah

• Guide to Digital Imaging
  http://www.archives.state.ut.us/main/index.php?module=Pagesetter&func=viewpub&tid=1&pid=199
• Imaging Systems Policy
  http://www.archives.state.ut.us/main/index.php?module=Pagesetter&func=viewpub&tid=1&pid=221

Vermont

• Imaging Guidelines
  http://www.bgs.state.vt.us/gsc/pubrec/imaging/index.html

Wyoming

• Electronic Imaging Policy for Political Subdivisions
  http://wyoarchives.state.wy.us/retain/digimg1.htm

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Last updated: April 29, 2008