| Information
Resources on Archives and Records Administration |
Note: If any
state archives or records administrators know of additional documents
that should be listed here,
please email information to CoSA staff at info@statearchivists.org.
Updated
June 8, 2009
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See also links to guidance on Electronic Mail
These states have formed Electronic Records Committees (ERCs):
Kansas | Michigan
| Nevada | Ohio
- Standards and guidelines: Electronic records
http://www.lib.az.us/records/Standards_and_Guidelines.cfm
- Electronic Records Management Handbook
http://www.osp.dgs.ca.gov/recs/erm.htm
- Data processing records schedule
http://www.colorado.gov/dpa/doit/archives/rm/rmman/sch5.htm
- Electronic Media Storage Procedures
http://archives.delaware.gov/govsvcs/pdfs/Records%20Policies/Electronic%20Media%20Storage.pdf- Model Guidelines for Electronic Records
http://archives.delaware.gov/govsvcs/pdfs/Records%20Policies/Model%20Guidelines.pdf
- Electronic Records and Records Management Practices
http://dlis.dos.state.fl.us/BARM/handbooks/electronic.pdf
- Adopting Electronic Records: Considerations for Government Officials
http://www.sos.state.ga.us/archives/pdf/records_and_information_management_services/aer.pdf- Electronic Records Management: Checklist of Requirements
http://www.sos.state.ga.us/archives/pdf/records_and_information_management_services/rims7.pdf- Archives Advice No. 1: Practical Suggestions for Keeping Email
http://www.sos.state.ga.us/archives/pdf/records_and_information_management_services/ArchivesAdvice1.pdf- Archives Advice No. 7: Authentication Technologies and Record Keeping
http://sos.georgia.gov/Archives/pdf/records_and_information_management_services/ArchivesAdvice7.pdf- An Introduction to Electronic Document Management System Technologies
http://www.sos.state.ga.us/archives/pdf/records_and_information_management_services/edms.pdf
- Electronic Records Retention and Disposition Policy & Guidelines
http://hawaii.gov/dags/archives/records-management/Comp%20Cir%202001-02.pdf- Electronic Records Law
http://hawaii.gov/dags/archives/records-management/Law%20
Regarding%20Government%20Electronic%20Records.pdf/view
- Electronic Records -- ISHS Statement of Principles
http://www.idahohistory.net/electronic_records.html
- Guidelines for Using Electronic Records
http://www.cyberdriveillinois.com/departments/archives/records_management/electrecs.html
- Records Coordinator's Handbook, Chapter 7, Electronic Records
http://www.in.gov/icpr/records_management/coordbook.pdf
- Electronic Records Management
http://www.kshs.org/government/records/electronic/index.htm- Electronic Records Committee
http://da.state.ks.us/itab/erc/- Electronic Records Management Guidelines
http://www.kshs.org/government/records/electronic/electronicrecordsguidelines.htm- Electronic Recordkeeping Strategy: A White Paper
http://www.kshs.org/government/records/electronic/electronicrecordswhitepaper.htm- Guidelines for Managing Records on Kansas Government Agency Web Sites
http://www.kshs.org/government/records/electronic/web_guidelines_approved_version1_0.PDF
- Electronic Records Committee
http://kdla.ky.gov/recmanagement/technology.htm- Guidelines for Managing E-mail in Kentucky Government
http://kdla.ky.gov/recmanagement/EmailGuidelines.pdf- Guidelines for Responding to Open Records Requests for Public Records in a Database http://kdla.ky.gov/recmanagement/DatabaseasPublicRecord.pdf
- General Schedule for Electronic and Related Records
http://kdla.ky.gov/recmanagement/schedules/erecordsgeneral.pdf- Policy Memorandum on Optical Storage of Public Records
http://kdla.ky.gov/recmanagement/tutorial/PM96-1.htm
- Guideline for the Documentation of Electronic Record Keeping Systems
http://www.sec.state.ma.us/arc/arcrmu/rmuer/ergde.htm- Fees for Access and Copying of Electronic Public Records
http://www.sec.state.ma.us/arc/arcrmu/rmubul/bul496.htm- Application of the Public Records Law to Electronic Records Access
http://www.state.ma.us/sec/arc/arcrmu/rmubul/bul396.htm- Backing up and Archiving of Electronic Records
http://www.state.ma.us/sec/arc/arcrmu/rmubul/bul196.htm
- Electronic Records Committee
http://www.state.mi.us/dmb/mgmtserv/oss/rfmd/RecordsandFormsManagement
Division_ElectronicRecordsCommittee.shtm- Electronic Records Procedure (DMB Administrative Manual 0920.04)
http://www.state.mi.us/adminguide/0900/0920-04.htm
- Electronic Records Management Resources
http://www.mnhs.org/preserve/records/electronicrecords.htm
- Electronic Records Management Guidelines
http://www.mnhs.org/preserve/records/electronicrecords/erguidelines.html- Trustworthy Information Systems
http://www.mnhs.org/preserve/records/tis/tis.html
- Minnesota Recordkeeping Metadata Standard (IRM 20)
http://www.mnhs.org/preserve/records/metadatastandard.html- What are the issues regarding information technology and electronic records?
Section 4 in "Managing Your Government Records: Guidelines for Archives and Agencies"Presents a discussion on information technology and electronic records, and informs you on how advancing technology affects your archives-related work.
http://www.mnhs.org/preserve/records/recordsguidelines/guidelines4.html- Electronic Records Research Agenda
http://www.mnhs.org/preserve/records/eragenda.html- Metadata Resources
http://www.mnhs.org/preserve/records/metadataresources.html- Data Warehouses
http://www.mnhs.org/preserve/records/datawarehouses.html- Data Modeling
http://www.mnhs.org/preserve/records/datamodeling.html- Uniform Electronic Transactions Act (UETA)
http://www.mnhs.org/preserve/records/uetawork.html- Search Engines
http://www.mnhs.org/preserve/records/search.html- XML
http://www.mnhs.org/preserve/records/xml.html
- Electronic Records
http://www.mdah.state.ms.us/arlib/elecrecs.html- Electronic Records Standards
http://www.mdah.state.ms.us/recman/electronic.html
- Electronic Records
http://www.sos.mo.gov/records/recmgmt/electronic.asp- Missouri Electronic Records Education and Training Initiative (MERETI)
http://www.sos.mo.gov/records/mereti/?nid=workshops- Three Things You Should Know About Electronic Records
http://www.sos.mo.gov/records/recmgmt/electronicrecords.pdf
- Electronic Records and Information Management Steering Committee
http://www.sos.mt.gov/Records/committees/erim.asp- eRIM Resources
http://www.sos.mt.gov/Records/committees/erim_resources/index.asp- Strategic Plan For Electronic Records Management in Montana State Government
http://sos.mt.gov/Records/forms/Strategic_Plan_2005.pdf
- Nebraska Information Technology Commission (NITC): Standards and Guidelines
http://www.nitc.state.ne.us/standards/- Web page guidelines
http://www.sos.ne.gov/records-management/pdf/guideline_web_pages_march_2003.pdf
- Ten Principles of Nevada Electronic Record Keeping
http://dmla.clan.lib.nv.us/docs/nsla/records/nerc/guidance/10principles.htm- Nevada Electronic Records Committee (NERC)
http://dmla.clan.lib.nv.us/docs/NSLA/records/nerc/- Legal Requirements for Nevada's Electronic Records
http://dmla.clan.lib.nv.us/docs/nsla/records/nerc/pdf/LegalRequirements.pdf- NERC training documents
- How to Size, Analyze, & Implement Document Imaging Software\Hardware
Presented by Justin Long, Precision Document Imaging, November 15. 2005
http://dmla.clan.lib.nv.us/docs/nsla/records/nerc/pdf/implement-document-imaging-sytems.pdf- Enterprise Records Management at the San Bernardino Water Department
Presented by Frank Addamo, @ DOC, March 24, 2005
http://dmla.clan.lib.nv.us/docs/nsla/records/nerc/pdf/E_RecordsSBMWD-V3.pdf- Information: The Capital Asset
Presented by Paul Singleton, CISSP, The Singleton Group, November 19, 2004
http://dmla.clan.lib.nv.us/docs/nsla/records/nerc/pdf/CapAsset.pdf- The Process of Document/Data Capture
Presented by Justin Long, Precision Document Imaging, August 10, 2004
http://dmla.clan.lib.nv.us/docs/nsla/records/nerc/pdf/DocumentCapture.pdf- The Capture Process
Presented by Justin Long, Precision Document Imaging, August 10, 2004
http://dmla.clan.lib.nv.us/docs/nsla/records/nerc/pdf/CaptureProcessHandout.pdf- An Overview of Electronic Authentication of Documents
Presented by Rupert White, Department of Technology and Kateri Cavin, Attorney General's Office, May 18, 2004
http://dmla.clan.lib.nv.us/docs/nsla/records/nerc/pdf/PKI.pdf
- Electronic Records Issues
http://www.sos.nh.gov/archives/PDF/ELECTRONIC%20RECORDS%20ISSUES.pdf- Electronic records flowchart
http://www.sos.nh.gov/archives/PDF/Electronic%20Records%20flowchart.pdf
- Managing electronic records
http://www.njarchives.org/links/electronic.html
- Electronic Records / Micrographics Bureau
http://www.nmcpr.state.nm.us/records/email.htm
- Conducting Needs Assessments for New Recordkeeping Systems
(Archives Technical Information Series # 64)
http://www.archives.nysed.gov/a/records/mr_pub64_accessible.html- Guidelines for the Legal Acceptance of Public Records in an Emerging Electronic Environment
(SGP 10). Available in paper format only.
See http://iarchives.nysed.gov/Publications/pubOrderServlet?category=ServicesGovRecs- Models for Action: Developing Practical Approaches to Electronic Records Management and Preservation
http://www.ctg.albany.edu/projects/er/ermn.html
- Electronic Records
http://www.ah.dcr.state.nc.us/records/e_records/default.htm
- Electronic records management guidelines
http://www.nd.gov/itd/records/erguide.pdf- Presentation on electronic records management
http://www.nd.gov/itd/records/recordsManagementForElectronicRecords.pdf
- Electronic Records Committee
http://www.ohiohistory.org/ohiojunction/erc/- Electronic Records Management Guidelines
http://www.ohiohistory.org/ohiojunction/erc/RMGuide/ERGuidelines.htm- Local Government Records -- Electronic Records Guidelines
http://www.ohiohistory.org/resource/lgr/erpublications.html- Local Government Handbook--Guidelines for Computer Tapes
http://www.ohiohistory.org/textonly/resource/lgr/comptapl.html- Local Government Records Handbook--Machine-Readable Records
http://www.ohiohistory.org/textonly/resource/lgr/machrdl.htmlElectronic records
http://www.phmc.state.pa.us/bah/RecordsMgnt/ElectronicRecords.asp?secid=43
- Electronic Records
http://arm.scdah.sc.gov/erp/
- Electronic Records Guidelines
http://arm.scdah.sc.gov/erp/ermanagement+guidelines.htm- State Agency Website Archives
http://arm.scdah.sc.gov/webarchives/- Web Content Management
http://arm.scdah.sc.gov/NR/rdonlyres/45AC2FB0-414C-48E0-88A7-3D5FA517B02E/0/ermWCM.pdf
- Management of Electronic Records
http://www.state.tn.us/generalserv/ba17r/ElceRecords.html
- Functional Requirements for Managing Electronic Records
http://www.tsl.state.tx.us/slrm/recordspubs/index.html#funct- Electronic Records Standards and Procedures (Local Records)
http://www.tsl.state.tx.us/slrm/recordspubs/lgbullb.html- Electronic Records Standards and Procedures (State Records)
http://www.tsl.state.tx.us/slrm/recordspubs/stbull01.html
- Electronic Records
http://www.archives.utah.gov/recordsmanagement/ERM/electronic-records-links.html
Electronic Records Management (ERM) Business Case Summary
Electronic Records Management (ERM) Business Case
Electronic Records Guidelines
Guide to Digital Imaging
Imaging Systems Policy
Procedures for Managing High-Risk or Permanent Electronic Records
Procedures for Managing Medium Risk Electronic Records
Procedures for Transferring Permanent Electronic Records to the Archives
Uniform Electronic Transactions Act, UCA 46-4-101 et seq.
- Recordkeeping Metadata Guideline for All Public Agencies. Issued by the Information Strategies: Taskforce on Archives, Records, and Technology (iSTART) in 2008.
http://vermont-archives.org/records/standards/pdf/MetadataGuideline2008.pdf- Information Strategies: Taskforce on Archives, Records, and Technology (iSTART)
http://vermont-archives.org/records/iSTART/index.htm
- Guidelines for Electronic Records
http://www.lva.virginia.gov/agencies/records/electronic/electronic-records-guidelines.pdf
- Washington Digital Archives
http://www.digitalarchives.wa.gov/default.aspx- Preservation of Electronic Public Records
http://www.secstate.wa.gov/archives/PreservationofElectronicPublicRecords.aspx- Chapter 434-662 WAC: Preservation of Electronic Public Records
http://www.secstate.wa.gov/_assets/archives/OTS-9203%206final.pdf- Introduction to eRecords Management
http://www.digitalarchives.wa.gov/Content.aspx?txt=intro- Legal Aspects of Electronic Records
http://www.digitalarchives.wa.gov/Content.aspx?txt=legal
- Electronic Records. Chapter 11 in County Records manual
http://www.wvculture.org/history/rmpb/crmmanual11.html
- Administrative Rule on Electronic Records
http://www.doa.state.wi.us/section_detail.asp?linkcatid=761&linkid=127&locid=0&sname=Public Records- Guidelines for the Management of Electronic Records
http://www.wisconsinhistory.org/libraryarchives/erp/wisguide/chapter3.asp- Primer, Electronic Records Management: Guidance on ADM 12
http://www.wisconsinhistory.org/libraryarchives/erp/wisguide/chapter2.asp
- Electronic Records Strategic Plan
http://www.wvculture.org/hiStory/wvmemory/index.html- Guidelines for Managing Electronic Records
http://wyoarchives.state.wy.us/RecMan/Guidelines.asp- Transfer of Electronic Records AR-9E Form
http://wyoarchives.state.wy.us/RecMan/pdf/ar-9e.pdf