| Information
Resources on Archives and Records Administration |
Note: If any
state archives or records administrators know of additional documents
that should be listed here,
please email information to CoSA staff at info@statearchivists.org.
Updated
April 30, 2008
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These states have formed Electronic Records Committees (ERCs):
Iowa | Kansas | Michigan
| Nevada | Ohio
California
- Electronic Records Management Handbook
http://www.osp.dgs.ca.gov/recs/erm.htmDelaware
- Electronic Media Storage Procedures
http://archives.delaware.gov/govsvcs/records_policies/electronic%20media%20storage.shtml- Model Guidelines for Electronic Records
http://archives.delaware.gov/govsvcs/records_policies/model%20guidelines.shtmlFlorida
- Electronic Records and Records Management Practices
http://dlis.dos.state.fl.us/barm/handbooks/electronic.pdfGeorgia
- Adopting Electronic Records: Considerations for Government Officials
http://www.sos.state.ga.us/archives/pdf/records_and_information_management_services/aer.pdf- Electronic Records Management: Checklist of Requirements
http://www.sos.state.ga.us/archives/pdf/records_and_information_management_services/rims7.pdf- Archives Advice No. 1: Practical Suggestions for Keeping Email
http://www.sos.state.ga.us/archives/pdf/records_and_information_management_services/ArchivesAdvice1.pdf- Archives Advice No. 7: Authentication Technologies and Record Keeping
http://sos.georgia.gov/Archives/pdf/records_and_information_management_services/ArchivesAdvice7.pdf- An Introduction to Electronic Document Management System Technologies
http://www.sos.state.ga.us/archives/pdf/records_and_information_management_services/edms.pdfIllinois
- Guidelines for Using Electronic Records
http://www.cyberdriveillinois.com/departments/archives/records_management/electrecs.htmlIndiana
- Records Coordinator's Handbook, Chapter 7, Electronic Records
http://www.in.gov/icpr/records_management/coordbook.pdfIowa
- Electronic Records Committee
http://www.iowasrc.org/ERC/index.htmlKansas
- Electronic Records Committee
http://da.state.ks.us/itab/erc/- Electronic Records Management Guidelines
http://www.kshs.org/government/records/electronic/electronicrecordsguidelines.htm- Electronic Recordkeeping Strategy: A White Paper
http://www.kshs.org/government/records/electronic/electronicrecordswhitepaper.htm- Guidelines for Managing Records on Kansas Government Agency Web Sites
http://www.kshs.org/government/records/electronic/web_guidelines_approved_version1_0.PDFKentucky
- Electronic Records Committee
http://kdla.ky.gov/recmanagement/technology.htm- Guidelines for Managing E-mail in Kentucky Government
http://kdla.ky.gov/recmanagement/EmailGuidelines.pdf- Guidelines for Responding to Open Records Requests for Public Records in a Database http://kdla.ky.gov/recmanagement/DatabaseasPublicRecord.pdf
- General Schedule for Electronic and Related Records
http://kdla.ky.gov/recmanagement/schedules/erecordsgeneral.pdf- Policy Memorandum on Optical Storage of Public Records
http://kdla.ky.gov/recmanagement/tutorial/PM96-1.htmMassachusetts
- Guideline for the Documentation of Electronic Record Keeping Systems
http://www.sec.state.ma.us/arc/arcrmu/rmuer/ergde.htm- Fees for Access and Copying of Electronic Public Records
http://www.sec.state.ma.us/arc/arcrmu/rmubul/bul496.htm- Application of the Public Records Law to Electronic Records Access
http://www.state.ma.us/sec/arc/arcrmu/rmubul/bul396.htm- Backing up and Archiving of Electronic Records
http://www.state.ma.us/sec/arc/arcrmu/rmubul/bul196.htmMichigan
- Electronic Records Committee
http://www.state.mi.us/dmb/mgmtserv/oss/rfmd/RecordsandFormsManagement
Division_ElectronicRecordsCommittee.shtm- Electronic Records Procedure (DMB Administrative Manual 0920.04)
http://www.state.mi.us/adminguide/0900/0920-04.htmMinnesota
- Electronic Records Management Guidelines
http://www.mnhs.org/preserve/records/electronicrecords/erguidelines.html- Electronic Records Research Agenda
http://www.mnhs.org/preserve/records/eragenda.html- Metadata
http://www.mnhs.org/preserve/records/metadata.html- Metadata Resources
http://www.mnhs.org/preserve/records/metadataresources.html- Minnesota Recordkeeping Metadata Standard (IRM 20)
http://www.mnhs.org/preserve/records/metadatastandard.html- Data Warehouses
http://www.mnhs.org/preserve/records/datawarehouses.html- Data Modeling
http://www.mnhs.org/preserve/records/datamodeling.html- Uniform Electronic Transactions Act (UETA)
http://www.mnhs.org/preserve/records/uetawork.html- Search Engines
http://www.mnhs.org/preserve/records/search.html- Trustworthy Information Systems
http://www.mnhs.org/preserve/records/tis/tis.html- XML
http://www.mnhs.org/preserve/records/xml.htmlMississippi
- Electronic Records
http://www.mdah.state.ms.us/arlib/elecrecs.html- Electronic Records Standards
http://www.mdah.state.ms.us/recman/electronic.htmlMissouri
- Electronic Records
http://www.sos.mo.gov/records/recmgmt/electronic.asp- Missouri Electronic Records Education and Training Initiative (MERETI)
http://www.sos.mo.gov/records/mereti/?nid=workshops- Three Things You Should Know About Electronic Records
http://www.sos.mo.gov/records/recmgmt/electronicrecords.pdfNevada
- Ten Principles of Nevada Electronic Record Keeping
http://dmla.clan.lib.nv.us/docs/nsla/records/nerc/guidance/10principles.htm- Nevada Electronic Records Committee (NERC)
http://dmla.clan.lib.nv.us/docs/NSLA/records/nerc/- Legal Requirements for Nevada's Electronic Records
http://dmla.clan.lib.nv.us/docs/nsla/records/nerc/pdf/LegalRequirements.pdf- NERC training documents
- How to Size, Analyze, & Implement Document Imaging Software\Hardware
Presented by Justin Long, Precision Document Imaging, November 15. 2005
http://dmla.clan.lib.nv.us/docs/nsla/records/nerc/pdf/implement-document-imaging-sytems.pdf- Enterprise Records Management at the San Bernardino Water Department
Presented by Frank Addamo, @ DOC, March 24, 2005
http://dmla.clan.lib.nv.us/docs/nsla/records/nerc/pdf/E_RecordsSBMWD-V3.pdf- Information: The Capital Asset
Presented by Paul Singleton, CISSP, The Singleton Group, November 19, 2004
http://dmla.clan.lib.nv.us/docs/nsla/records/nerc/pdf/CapAsset.pdf- The Process of Document/Data Capture
Presented by Justin Long, Precision Document Imaging, August 10, 2004
http://dmla.clan.lib.nv.us/docs/nsla/records/nerc/pdf/DocumentCapture.pdf- The Capture Process
Presented by Justin Long, Precision Document Imaging, August 10, 2004
http://dmla.clan.lib.nv.us/docs/nsla/records/nerc/pdf/CaptureProcessHandout.pdf- An Overview of Electronic Authentication of Documents
Presented by Rupert White, Department of Technology and Kateri Cavin, Attorney General's Office, May 18, 2004
http://dmla.clan.lib.nv.us/docs/nsla/records/nerc/pdf/PKI.pdfNew Mexico
- Electronic Records / Micrographics Bureau
http://www.nmcpr.state.nm.us/records/ermb.htmNew York
- Conducting Needs Assessments for New Recordkeeping Systems
(Archives Technical Information Series # 64)
http://www.archives.nysed.gov/a/records/mr_pub64_accessible.html- Guidelines for the Legal Acceptance of Public Records in an Emerging Electronic Environment
(SGP 10). Available in paper format only.
See http://iarchives.nysed.gov/Publications/pubOrderServlet?category=ServicesGovRecs- Models for Action: Developing Practical Approaches to Electronic Records Management and Preservation
http://www.ctg.albany.edu/projects/er/ermn.htmlNorth Carolina
- Electronic Records
http://www.ah.dcr.state.nc.us/records/e_records/default.htmOhio
- Electronic Records Committee
http://www.ohiohistory.org/ohiojunction/erc/- Electronic Records Management Guidelines
http://www.ohiohistory.org/ohiojunction/erc/RMGuide/ERGuidelines.htm- Local Government Records -- Electronic Records Guidelines
http://www.ohiohistory.org/resource/lgr/erpublications.html- Local Government Handbook--Guidelines for Computer Tapes
http://www.ohiohistory.org/textonly/resource/lgr/comptapl.html- Local Government Records Handbook--Machine-Readable Records
http://www.ohiohistory.org/textonly/resource/lgr/machrdl.htmlSouth Carolina
- Electronic Records Guidelines
http://arm.scdah.sc.gov/erp/ermanagement+guidelines.htmTexas
- Functional Requirements for Managing Electronic Records
http://www.tsl.state.tx.us/slrm/recordspubs/index.html#funct- Electronic Records Standards and Procedures (Local Records)
http://www.tsl.state.tx.us/slrm/recordspubs/lgbullb.html- Electronic Records Standards and Procedures (State Records)
http://www.tsl.state.tx.us/slrm/recordspubs/stbull01.htmlUtah
- Electronic Records
http://www.archives.state.ut.us/main/index.php?module=Pagesetter&func=viewpub&tid=1&pid=201
Draft Electronic Records Policy
Guide to Digital Imaging
Imaging Systems Policy
Procedures for Managing High-Risk or Permanent Electronic Records
Procedures for Managing Medium Risk Electronic Records
Procedures for Transferring Permanent Electronic Records to the Archives
Uniform Electronic Transactions Act, UCA 46-4-101 et seq.Virginia
- Public Records Management Manual, Chapter 7, Electronic Records
http://www.lva.lib.va.us/whatwedo/records/manuals/00m-ch7.htm- Guidelines for Electronic Records
http://www.lva.lib.va.us/whatwedo/records/electron/- Guidelines for Indexing Databases
http://www.lva.lib.va.us/whatwehave/gov/DatabaseSubmissions/Guidelines/database.htm- Agency Guidelines on MS Office 2003 with IRM
PDF: http://www.lva.lib.va.us/whatwedo/records/electron/MS-Office.pdfWisconsin
- Electronic Records, Wisconsin Department of Electronic Government
http://enterprise.state.wi.us/home/erecords/- Primer, Electronic Records Management: Guidance on ADM 12
http://enterprise.state.wi.us/home/erecords/Primer.htm- Wisconsin Guidelines for Managing Electronic Information
http://www.wisconsinhistory.org/libraryarchives/erp/wisguide.asp- UW Madison Electronic Records and Information Policy Principles (Winter 2000)
http://archives.library.wisc.edu/RM/ARMS/arms5.htmlWyoming
- Guidelines for Managing Electronic Records
http://wyoarchives.state.wy.us/retain/erecordsguide.htm