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Council of State Archivists (CoSA)

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Forms Used by
State Archives and Records Management Programs

Updated March 10, 2010

Alabama

Archives & Records Management Forms
http://www.archives.alabama.gov/officials/forms.html

California Forms for records management
http://www.osp.dgs.ca.gov/CalRIM/recforms.htm
Florida

Publications & Forms for Records Managers
http://dlis.dos.state.fl.us/recordsmgmt/publications.cfm

Records Storage Transmittal Forms
http://dlis.dos.state.fl.us/recordsmgmt/publications.cfm

  • Records Retention Schedule
  • Records Disposition Document
  • Transmittal and Receipt for Records Storage
  • Request for Reference Service
  • Request for Return of Reference Service Work
  • Records Storage Box Labels
  • Request for Non-SRC Records Disposal - Request for Non-SRC Destruction and Non-SRC Destruction Box Label
  • Records Inventory Worksheet
  • Transmittal/Receipt Transfer of Public Records to the Florida State Archives

Publications and Forms for State Archives
http://dlis.dos.state.fl.us/barm/pubforms.html

  • Form 105 - Records Retention Schedule (WORD Version) (ACROBAT Version)
    Records Disposition Document (WORD Version)
    Form 201 & 202 - Transmittal and Receipt for Records Storage (WORD Version) (ACROBAT Version)
    Form 203 - Request for Reference Service (WORD Version) (ACROBAT Version)
    Form 206 - Request for Return of Reference Service Work (WORD Version) (ACROBAT Version)
    Form 807 - Transmittal/Receipt Transfer of Public Records to the Florida State Archives (WORD Version) (ACROBAT Version)
    Records Storage Box Labels (2 per page or 3 per page)Instructions for preparing boxes for transfer
    Request for Non-SRC Records Disposal - NonSRC Request Form and NonSRC Label
    Records Inventory Worksheet (WORD Version) (ACROBAT Version)
    Deed of Gift (WORD Version) (ACROBAT Version)
Illinois
Louisiana

Record Transmittal and Receipt Form
http://www.sec.state.la.us/archives/records/F-AR103.PDF

Request for Authority to Dispose of Records
http://www.sec.state.la.us/archives/records/F-AR930.PDF

Massachusetts

State Agency Forms
http://www.sec.state.ma.us/arc/arcrmu/rmurds/rdssaf.htm

  • RCB-1E: Application for Systems Information Management Plan.
  • RCB-2: Application for Destruction Permission.
  • RCB-2T: Application for Transfer Permission
  • RCB-4: Records Liaison Officer Designation
Michigan Records Forms for Local Government Offices
Minnesota Application for the Disposal of (PR-1) and Transfer of Records
http://www.mnhs.org/preserve/records/recser.html#forms
Mississippi Records Management Forms
http://www.mdah.state.ms.us/recman/recmn_forms.php
Montana

State Records Forms and Schedules
http://sos.mt.gov/Records/State_Forms.asp

Local Record Forms and Retention Schedules
http://sos.mt.gov/Records/Local_Forms.asp

North Carolina Government Records Branch Forms
http://www.ah.dcr.state.nc.us/records/forms.htm
South Carolina Record Center Transmittal form
http://arm.scdah.sc.gov/armforms/
Utah Online Forms
http://archives.utah.gov/recordsmanagement/forms/forms.html
Virginia Online records management forms
http://www.lva.lib.va.us/whatwedo/records/forms/index.htm
 

Questions or concerns? Contact CoSA at info@statearchivists.org.
Last updated: March 10, 2010 .