1. Call to Order and Review Agenda

Guy Rocha calls the meeting to order at 4:20 p.m. No amendments or additions are made to the agenda.

2. Action on Forwarding Board Planning Report to Commission

Guy states that the Report must be submitted by February 10 for NI-IPRC consideration at their February meeting. In light of today’s discussion session, Council may either revise the draft Report or submit as drafted and NHPRC staff will convey information from the discussion to the Commission (as offered by Dick Cameron). Council elects to ask Sandra Clark to prepare an Executive Summary incorporating discussion points as an addendum to the Report and forward to NHPRC by February 10. Gerry Handfield so motions, Gregory Sanford seconds. Motion is carried.

3. Financial Report and Close-out of Cooperative Agreement and Grants

Lila Goff provides a summary of expenditures of the three year (extended to four year) grant. Copies are available from Lila. Guy extends thanks to Lila for the Minnesota Historical Society’s past services and to Terry Davis and AASLH for their future services. Thanks are also expressed to Sandra Clark for her work on the State Board Planning Report.

4. Report Back From Core Education Conference Planning Committee

Kathleen Rowe recaps discussion of the committee. Timetable: RFP for consultant with Steering Committee members’ input; consultant to begin work March 1; submission of grant application June 1, 1999 for spring 2000 conference. Planning committee to meet in March 1999 to develop and clarify conference focus: define attendees, format, plenary sessions, and charge for action groups; refine goals and white papers. Emphasis: developmental needs of record ‘carers’ at grass roots. In addition to education deliverers, grassroots ‘carers’ will be asked to attend to act as a reality check. Attendance estimate is 65 - 75. At March committee meeting: possibly develop statement of challenges, action plans, and suggestions to funding authorities. Program planning committee challenges are to define a strong and viable focus, develop reasonable parameters and achievable outcomes. Outcomes should be measurable and products produced. Time and work commitment are required of committee members. Terry Davis and the committee listserv she will establish, as well as the consultant, will relieve some of the burden.

5. Other Business

Conley Edwards remarks upon the Millennium grant monies administered by the National Park Service. Members variously state that the application deadline is Monday [2/1/99] and that a 50/50 match is required with no funding for project staff. Awards are geared toward conservation/restoration of nationally significant items. Outreach/education initiatives may possibly be funded and there may be rolling dates for applications.

Guy Rocha thanks Laurie Baty (NHPRC) for her work at this meeting. He further notes the high attendance number of 47 members.

James Himphill thanks NHPRC staff for support to the American Samoa Board during their strategic planning project. In appreciation he presents two Samoan mats to NHPRC staff. Dick Cameron extends thanks on behalf of the NHPRC and will convey the mats for deposit in the National Archives. Gwenn Steam proposes a motion to extend Ed Weldon’s (Region IV) term on the Steering Committee by one year to facilitate continuity in the Education Conference planning effort and to rationalize Steering Committee elections. The reduction from seven to six regions has resulted in cycles electing three, two, and one members. The one year extension will allow election of two members annually. Jim Henderson seconds the motions. Motion is carried.

There being no further business, the meeting adjourns at 4:50 p.m.

Gwenn Stearn
Secretary

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Last updated: November 12, 2005